Senior Executive Assistant (Colombia)

Senior Executive Assistant (Colombia)

We’re Hiring: Senior Executive Assistant

IMPORTANT - Watch this quick Loom video on how to get hired:

- C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT.
- PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH

Job Information
Job Title: Senior Executive Assistant
Job ID: WILAYI1
Industry: Entertainment for film and television
Location: LATAM / SOUTH AFRICA
Job Status: FULL TIME
Work Schedule: 10am–6pm EST
Compensation: $8
Target Start Date: ASAP

Role Overview
About the Client:
The client is a creative studio based in New York that develops original intellectual property across formats including short stories, articles, podcasts, digital video, and scripted entertainment for film and television. The company also partners with major integral brands to produce high-end video and audio content. The team is composed of seven long-term employees who value collaboration, professionalism, and a highly communicative culture.

About the Role:
We are hiring an Executive Assistant to support the Founder and Chief Executive Officer across daily operations, communication management, meeting coordination, and external relations. This role acts as an extension of the Founder and combines strong operational skills with excellent communication, positive energy, and sound judgment. The Executive Assistant will interact frequently with senior-level contacts and is ideal for someone who is articulate, organized, proactive, and able to understand priorities without constant direction.

Key Responsibilities

Act as an extension of the Founder in daily communication and decision-making while representing his tone, values,



and standards

Manage a complex calendar, protecting focus time and prioritizing external meetings when appropriate

Identify urgent or strategic priorities and adjust schedules to accommodate them

Prepare the Founder for meetings by researching contacts, recent news, projects, and relevant background information

Draft, review, and send clear and professional written communications on behalf of the Founder

Maintain a professional and warm tone aligned with the Founder’s personality

Take detailed notes during meetings, capture decisions and action items, and ensure follow-through

Build strong rapport with internal team members and maintain positive working relationships

Create and improve organizational systems including document management, tracking sheets, and follow-up systems

Conduct deep online research including locating hard-to-find contact information and background context

Use AI tools to support research and writing while maintaining responsibility for final quality

Support basic website upkeep in Squarespace including updating press articles and company information

Assist in organizing and drafting a quarterly company newsletter

Support light social media coordination related to company work and press





Review company credit card statements and categorize expenses

Identify unused subscriptions and coordinate cancellations when appropriate

Organize receipts and backup documentation in a searchable format

Track recurring tasks and deadlines to ensure nothing is missed

Suggest improvements to tools, templates, and workflows

Maintain strict confidentiality regarding company matters and high-profile contacts

Qualifications & Skills

Excellent spoken and written English with strong control of tone and professionalism

Proven experience as an executive assistant, personal assistant, or similar role supporting senior leadership

Demonstrated ability to perform deep online research

Strong organizational and time management skills

High reliability and ownership of tasks from request to completion

High emotional intelligence and ability to read situations and adjust communication style

Proficiency with Google Workspace, online meeting tools, and task management systems

Comfort handling basic financial administration such as expense tracking and subscriptions

Remote readiness with a quiet work environment and stable internet connection

Experience in entertainment, media, or creative industries is an advantage

Interest in film, television, podcasts, books, or digital content is an advantage

Experience with Squarespace or website builders is an advantage

Experience drafting newsletters or marketing emails is an advantage

Experience supporting social media activities is an advantage

Submit your application today and take the first step toward your next great opportunity!

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📌 Senior Executive Assistant (Colombia)
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📍 Colombia