Postúlate en Kit Empleo: kitempleo.com.co/empleo/18dkxb

Position Summary

The Project Coordinator is responsible for managing and overseeing assigned projects from the point of sale through installation completion. This role ensures that all projects are completed within an average of 90 days from the sale date.

The Project Coordinator serves as a key liaison between the Sales and Operations teams, ensuring seamless communication and delivering an exceptional experience to both customers and sales representatives.

Key Responsibilities

Project Management

- Manage projects from “sold” stage through installation completion
- Ensure all projects progress efficiently through each phase
- Maintain an average project completion timeline of 90 days

Communication & Coordination

- Act as the primary point of contact between Sales and Operations
- Maintain consistent communication with customers and sales representatives
- Conduct Notice to Proceed calls and any additional calls required to move projects forward
- Ensure timely follow-ups and clear communication throughout all stages of the project
- Deliver a high-quality customer and sales representative experience

Daily Reporting & CRM Management

Review and update all required reports daily:

- Customer Stage and Status Report
- Notice to Proceed (NTP) Report
- Task Report

Identify delays and proactively take action to keep projects on track

Notice to Proceed Management

Drive completion of:

- Finance Complete
- Construction NTP Complete

Conduct NTP calls to confirm required information and missing documentation

Collaborate with clients, sales representatives,



and assistants to resolve outstanding items

Coordinate change orders with the appropriate specialist

Ensure financial approvals are obtained before moving forward

Permitting & Documentation

Track required documents (POA, NOC, NTBO) and follow up as needed

Monitor permitting progress and communicate with assigned permit technicians

Escalate delays or issues impacting timelines

HOA Coordination

Maintain communication with relevant parties to track approval status and avoid delays

Special Case Management

Support reroofs cases by coordinating documentation and follow-ups

Manage situations that may impact project continuation or closure

Installation Completion

Work closely with the scheduling team to ensure projects are fully ready for installation and completion

Confirm all requirements (documentation, approvals, and dependencies) are resolved prior to completion

Required Skills & Competencies

- Strong organizational and time management skills
- High attention to detail
- Excellent verbal and written communication skills
- Ability to manage multiple projects simultaneously
- Problem-solving and critical thinking skills
- Customer-focused mindset
- Strong collaboration and teamwork abilities

Qualifications

- Previous experience in project coordination or similar roles
- Familiarity with process tracking, documentation, and reporting
- Bilingual (English/Spanish) preferred

100% Presencial Bogotá Localidad de Usaquén.

Horarios de lunes a viernes (42 horas) incluidos festivos.

Postúlate en Kit Empleo: kitempleo.com.co/empleo/18dkxb

📌 Project Coordinator Bilingüe (Bogotá)
🏢 Importante Empresa Del Sector
📍 Bogotá