Postúlate en Kit Empleo: kitempleo.com.co/empleo/1a9ant
Descripción de la empresa
Empresa confidencial es el líder mundial en inspección, verificación, análisis, capacitación y certificación. Es considerada como el principal referente mundial en calidad e integridad, contamos con más de 95.000 colaboradores y una red de más de 2.400 oficinas y laboratorios por el mundo.
Descripción del empleo
Primary Responsibilities
The Administrative Assistant will be responsible for providing support in the administrative tasks of the Oil, Gas & Chemicals business line (within the NR Division).
Specific Responsibilities
At all times, complies with Empresa confidencial Code of Integrity and Professional Conduct.
Maintain Databases and Internal Systems (Pricelist in BOSS, G6, PandaDoc):
Regularly update product, service, pricing, and commercial condition information in internal systems.
Verify the accuracy and consistency of data to ensure it reflects vigente business operations.
Coordinate with sales, finance, and operations teams to integrate relevant changes or updates.
Generate reports and data analyses as needed to support decision-making.
Manage and Archive Digital Documentation:
Organize and maintain digital documents systematically for easy access and retrieval.
Ensure compliance with internal storage policies and information confidentiality standards.
Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.
Open Job Numbers, Process Invoicing, and Follow Up on Invoices (BOSS, SIR, SAT):
Register and open new job numbers in internal systems, ensuring all required information is complete.
Generate invoices and track payment status for each client, notifying relevant stakeholders of delays or issues.
Coordinate with the accounting department to resolve billing discrepancies or payment issues.
Prepare regular invoicing and workflow reports to maintain transparency and control.
Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement:
Issue detailed and acc
Postúlate en Kit Empleo: kitempleo.com.co/empleo/1a9ant