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Healthcare GPO Administrative & Operations Coordinator
Role Overview
We are a healthcare Group Purchasing Organization (GPO) working with healthcare facilities, vendors, distributors, and national channel partners to help members access contracts, pricing programs, and operational support across multiple categories.
We are looking for a highly organized Administrative & Operations Coordinator to manage daily operations, track follow-ups, support implementations, and facilitate communication among internal leadership, members, vendors, distributors, and channel partners.
This role is a strong fit for someone who is detail-oriented, dependable, proactive, and comfortable managing multiple moving parts in a fast-paced business environment.
Key Responsibilities
Manage day-to-day administrative and operational workflows across the company
Maintain accurate records, activity updates, and tracking logs in CRM, project management tools, and spreadsheets
Coordinate communication between internal leadership, healthcare members, vendors, distributors, and channel partners
Assist with onboarding for new members, vendors, and contract programs
Track pending items, follow-ups, implementation progress, and outstanding tasks to ensure projects keep moving forward
Help manage timelines, documents, forms, contracts, and operational communication for member and vendor initiatives
Support leadership with reporting, administrative coordination, and operational organization
Monitor workflows to ensure opportunities, projects, and implementations stay organized and on schedule
Communicate professionally by email, phone, and messaging platforms
Maintain organized spreadsheets, reports, trackers, and internal documentation
Help improve internal processes and overall operational efficiency over time
Serve as a liaison between the company, members, vendors, distributors,



and channel partners
Requirements
Strong written and verbal English communication skills
Strong organizational skills and attention to detail
Ability to multitask and manage multiple priorities in a fast-paced environment
Ability to independently manage follow-ups, tracking, and ongoing responsibilities
Comfortable handling administrative, operational, coordination, and problem-solving tasks
Experience working with spreadsheets and Microsoft Excel is required
Comfortable organizing information, updating trackers, filtering and sorting data, and working within operational spreadsheets
Advanced Excel is not required, but strong working knowledge is important
Comfortable learning and working within CRM systems and project management software
Self-starter with the ability to take ownership and stay proactive
Ability to stay organized and composed while managing multiple moving parts
Must be available to work full-time from 9:00 AM to 5:00 PM EST
Preferred Experience
Experience in healthcare, long-term care, medical supply, vendor relations, or GPO environments
Experience using CRM systems, project management software, or operational tracking platforms
Experience coordinating between clients, vendors, or multiple business partners
Experience in administrative operations, account coordination, customer support, or business operations roles
Ideal Candidate
The adecuado candidate is reliable, proactive, organized, and communicative.
You naturally stay on top of tasks, follow through consistently, and help keep operations running smoothly without constant oversight.
You are comfortable managing multiple projects and conversations simultaneously, keeping detailed records, and ensuring communication among all parties remains clear and organized.
You know how to prioritize, stay ahead of deadlines, and create structure in a fast-moving environment.
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Postúlate en Kit Empleo: kitempleo.com.co/empleo/1aa8ru

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