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Executive Assistant (EA)

Position Type: Full‑Time, Remote

Working Hours: U.S. client business hours (with flexibility for executive schedules, travel, and urgent needs)

About the Role

Our client is seeking an Executive Assistant to provide high‑level administrative and operational support to senior executives. This role goes beyond basic admin tasks — the EA acts as a gatekeeper, project manager, and trusted partner, ensuring executives are prepared, informed, and able to focus on strategic priorities.

Responsibilities

- Manage complex executive calendars, including internal and external meetings, travel, and events.
- Anticipate conflicts, prioritize requests, and optimize time usage.
- Schedule across multiple time zones using Outlook or Google Calendar.
- Draft, proofread, and send emails or memos on behalf of executives.
- Screen calls, messages, and requests, escalating only what requires executive attention.
- Serve as a liaison between executives, employees, clients,



and partners.
- Prepare agendas, talking points, and briefing documents for meetings.
- Collect and synthesize background materials ahead of meetings.
- Record minutes, track action items, and ensure follow‑up.
- Coordinate domestic and international travel (flights, hotels, transportation).
- Prepare detailed itineraries and handle last‑minute changes.
- Process reimbursements and expense reports.
- Assist with research, data gathering, and report preparation.
- Track progress on executive priorities and initiatives.
- Maintain organized digital filing systems.
- Manage document version control and approvals.
- Support onboarding or off‑boarding of senior staff as needed.

Idóneo Candidate

- Highly organized, detail‑oriented, and proactive.
- Strong communicator with professional p

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