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Executive Operations Coordinator (Colombia)
Colombia
Full Time Executive Operations Coordinator (Colombia)
At DOXA, we are dedicated to connecting businesses with top-tier talent across various industries.
Our mission is to deliver innovative solutions that drive exceptional outsourcing services, enabling companies to expand their teams and grow their operations seamlessly.
What sets DOXA apart is our commitment to fostering a vibrant and supportive team culture.
Join us and be part of a culture that prioritizes your happiness and well-being, ensuring you thrive both personally and professionally.
The Role:
We're looking for a highly organized, proactive Executive Operations Coordinator to act as a central operator across both business and personal priorities.
This role is not traditional admin support.
You will own visibility, follow-through, and day-to-day execution across multiple areas of the business.
Your job is to keep things moving, ensure priorities stay on track, and bring structure to a fast-moving environment.
You will work closely with the executive and act as a trusted partner who helps create clarity, accountability, and momentum across teams.
Location: Must be in Colombia – Remote.
Environment: Colombian and International Teams.
Language: Advanced English (B2+ - C1).
Timezone: Monday to Friday – 8:00 AM – 5:00 PM MST.
Contract: Non-fixed Term Colombian Contract.
Requirements:
Success Profile
Highly organized with strong attention to detail
Proactive and comfortable taking ownership
Strong at follow-through and accountability
Clear and confident in communication




Comfortable working across multiple priorities
Tech-comfortable and open to learning
Calm, steady, and solutions-focused
AI forward
Core Tools
Google Workspace or Microsoft 365
Project management tools such as Trello, Asana, or ClickUp
Communication tools such as Slack or Teams
KPI & Reporting
Comfortable working in Google Sheets or Excel
Able to maintain dashboards and organize reporting workflows
Able to spot inconsistencies and flag issues
Experience
3 to 5 years in operations, coordination, or executive support roles
Experience supporting fast-paced or growing teams is preferred
Education
Bachelor's degree preferred in business, operations, communications, or a related field
Equivalent professional experience is equally valued
Responsibilities:
Executive Support & Coordination
Manage a fully integrated business and personal calendar, prepare meetings, and ensure each day is structured and intentional.
Project Tracking & Follow-Through
Track initiatives across departments, follow up with team members, and ensure execution stays on track.
KPI Visibility & Reporting Support
Maintain dashboards and ensure key data is organized and accessible.
Focus is on visibility and accuracy.
Systems & Organization
Improve how information, files, and workflows are structured across the business.
Digital Asset Management
Organize and maintain photos, videos, and marketing assets with strong attention to detail.
Operational Execution Support
Take ownership of tasks and help move marketing and operational initiatives forward.
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📌 Executive Operations Coordinator (Colombia) (Bogotá)
🏢 DOXA Talent
📍 Bogotá