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Job Title: Real Estate Virtual Assistant

Company: Empresa confidencial LLC

Location: Remote

Empresa confidencial LLC is seeking a detail-oriented Real Estate Virtual Assistant to support brokerage operations, including compliance, listing coordination, and administrative processes. This role works closely with brokerage leadership to ensure transactions remain compliant, organized, and on schedule.

Key Responsibilities

Compliance & Transaction Coordination

Review transaction and listing files for completeness
Follow up with agents to collect required documents
Track deadlines and maintain compliance timelines
Organize and maintain digital files in Brokermint or similar systems

Listings & MLS Support

Prepare and organize listing documentation
Input and update listing information in MLS (as directed)
Review listings for accuracy prior to publication
Coordinate with agents for missing details, photos, and documents

Scheduling & Calendar Management

Maintain brokerage calendars, including closings and deadlines
Send reminders for key dates and compliance requirements




Support coordination of transaction timelines

Training & Internal Communications

Schedule trainings, meetings, and brokerage events
Send internal announcements and updates
Track attendance and confirmations
Assist with agendas and follow-up communications

Administrative Support

Draft routine communications and follow-ups
Maintain organized systems, templates, and internal documents
Support reporting and internal tracking processes

Qualifications

Required

Experience in real estate, transaction coordination, or brokerage compliance
Familiarity with MLS systems and platforms such as Brokermint, Dotloop, or Skyslope
Strong organizational skills and attention to detail
Professional written communication skills
Ability to manage deadlines and work independently

Preferred

Experience supporting internal training or team communications
Basic social media experience related to real estate updates

Work Details

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📌 Real Estate Virtual Assistant (Bogotá)
🏢 Importante grupo
📍 Bogotá