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JOB DUCK IS HIRING A BILLING ASSISTANT I Role Overview
We are looking for a Legal Billing Assistant to join our Finance team. This role is adecuado for someone who thrives in a structured environment, enjoys working with numbers, and values accuracy and professionalism in client interactions. You will play a vital role in managing billing processes, preparing invoices, and maintaining client financial records, all while ensuring clear and respectful communication with clients about their account status. The right candidate will be detail-oriented, proactive, and collaborative, with the ability to balance independent tasks and teamwork. This position offers the opportunity to contribute meaningfully to the financial health of the organization while supporting both Business and Litigation teams.
Schedule
Monday to Friday from 8:30 AM to 5:30 PM EST (USA)
Responsibilities
- Supporting finance teammates with pending tasks when they are unavailable
- Preparing daily collection call lists to follow up on aging balances and account replenishments
- Maintaining a master file of all client contact attempts
- Drafting and sending balance reminder emails for outstanding balances
- Generating and distributing weekly client aging reports for Business and Litigation teams
- Collaborating with the Finance Chair and team to stay current with client changes and preferences
- Conducting client calls with professionalism and maintaining logs for each call
- Preparing invoices and emailing statements to clients
- Implementing client credits and adjustments and moving funds between matters when applicable
- Preparing and revising pre-bills and uploading time entries for invoicing software
- Managing cost requests from legal teams by contacting clients and notifying teams upon payment
- Updating payments received daily on the Financial Dashboard
- Providing client financial status and Trust balances to the legal team as needed
- Attending weekly Finance department meetings and firmwide meetings
Qualifications
- At least two to three years of experience in a Billing position
- Experienced working with Excel
- Proficiency with invoicing and billing software
- Familiarity with Microsoft Office Suite (Word, Excel, Outlook, Power Point)
- Experience with communication platforms such as Zoom and Slack
- Detail-oriented
- Strong organizational skills
- Excellent written and verbal communication in English and Spanish
- Ability to multitask and prioritize effectively
- Self-motivated and proactive
- Team player with collaborative mindset
- Adaptable to changing priorities
- Problem-solving skills
- Reliable computer setup (laptop/PC, headset, stable internet min. 10 Mbps download / 5 Mbps upload)
- Quiet, distraction-free remote work environment
Benefits
- Monthly compensation starting from 1015 USD to 1100 USD
- Paid time off
- Parental leave
- Opportunities for professional development and training
- Dedicated support from our team
- A chance to work with clients who share our values
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