Postúlate en Kit Empleo: kitempleo.com.co/empleo/1as9pb

The Role
We're looking for an experienced admin to serve as the primary administrative and financial operations support for our corporate team. This is the operational backbone of TourScale: you'll manage accounts payable, insurance administration, franchise invoicing, and day-to-day coordination across 85+ locations and multiple corporate entities.

Core Responsibilities
Treasury & Accounts Payable (~30% of role)
- Process all AP — vendor bills, wire transfers, ACH payments, check requests
- Prepare weekly AP tracker spreadsheet for leadership review
- Categorize transactions across 8+ bank/card accounts and multiple business entities
- Route payments from correct entity bank accounts (6+ legal entities)
- Manage payment approvals, timing, returned payments, and recurring subscriptions

Franchise Invoicing & Royalties (~20% of role)
- Pull monthly sales data from booking systems (Xola, Peek Pro) for 35+ locations
- Calculate royalties and ad fund amounts, generate ~100 invoices/month in Zoho
- Books
- Handle franchisee billing questions, disputes, credit memos, and corrections

Insurance Administration (~15% of role)
- Primary contact for 4+ insurance brokers across GL, WC, professional liability, and property policies
- Respond to insurance audit requests with payroll data and financial reports

Franchise Administration (~15% of role)General Administrative (~20% of role)
- Onboard new franchisees into financial systems (Zoho Books, Billing, portal)
- Coordinate training events — venue booking, itinerary, logistics
- Communicate with franchise owners on billing, accounts, and administrative matters
- Manage virtual mailbox (Stable), meeting notes,



and ClickUp action items
- Handle state correspondence, business registrations, and licensing renewals
- Prepare franchise newsletters and webinar invitations
- Coordinate with CPA firm, manage Google Workspace provisioning, and handle ad-hoc tasksRequired Qualifications
- 3+ years in a finance-heavy administrative or executive assistant role
- Fluent English (written and spoken): daily communication with US franchise owners, brokers, attorneys, and vendors
- Accounts payable experience: processing payments, categorizing transactions, multi-entity financials
- Invoicing experience: generating invoices, handling disputes, credit memos
- Proficiency with Google Workspace, spreadsheets, and ability to learn new cloud platforms quickly
- Self-directed and organized: recurring monthly deadlines with mínimal supervision
- Available during US Eastern business hours (9 AM - 5 PM EST = Bogota time)

Preferred Qualifications
- Experience with bookkeeping software such as Quickbooks and others
- Insurance administration experience
- Experience supporting a franchise or multi-location business
- Basic understanding of US business entity structures (LLC, DBA) and state compliance
- Comfortable working with AI tools: we use AI extensively and will automate parts of this role over time

What Success Looks Like
Month 1: Learn all systems, shadow current processes, begin processing invoices with oversight.
Month 2: Independently manage invoicing, weekly AP prep, and insurance correspondence.
Month 3: Fully autonomous on all recurring tasks. Proactively flagging issues and managing deadlines without reminders.

Work Location: Remote

Postúlate en Kit Empleo: kitempleo.com.co/empleo/1as9pb

📌 Administrative Assistant and Ar/ap Specialist (Colombia)
🏢 Group.now
📍 Colombia