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Location: Remote
Employment Type: Full-Time
Compensation: $1,300 – $1,800 USD/month

About the Role

We are seeking a highly organized, proactive, and resourceful Operations & Executive Coordinator to support leadership, operations, vendor coordination, website management, and administrative workflows in a fast-paced environment.

This is a highly dynamic role ideal for someone who enjoys keeping operations organized, solving problems independently, coordinating moving pieces, and helping leadership stay focused on high-priority initiatives.

The adecuado candidate is detail-oriented, operationally minded, tech-savvy, and comfortable balancing executive support, logistics coordination, vendor research, website updates, and marketing content organization.

This role plays a critical part in helping the company operate efficiently while reducing operational bottlenecks and improving internal organization.

Key Responsibilities

Executive Support

- Manage and organize the CEO’s inbox and communications
- Flag high-priority emails and assist with response prioritization
- Coordinate calendars, meetings, reminders, and follow-ups
- Help move projects and action items from pending to completed
- Prepare notes, summaries, and operational follow-ups

Vendor Research & Data Organization
- Research and identify vendors nationwide, including:

- Steel suppliers
- Erection crews
- Specialty construction vendors
- Gather and organize vendor information including:

- Contact details
- Pricing
- Service areas
- Availability
- Maintain searchable vendor databases and spreadsheets
- Follow up with vendors to obtain missing information

Website & Product Content Support
- Update and maintain product listings in WordPress
- Upload and organize product photos and project images




- Use Adobe Photoshop or similar tools to resize and optimize images for web
- Assist with updating product descriptions and website content
- Help maintain visually organized and accurate product pages

Marketing Content Support
- Organize project photos and video assets from construction builds
- Create simple marketing videos for social media and website use using existing content
- Maintain organized media libraries and digital assets
- Coordinate with leadership regarding marketing priorities and deadlines

Operations & Logistics Support
- Coordinate deliveries, scheduling, and logistics activities
- Help track materials, shipments, and operational timelines
- Assist with internal reporting and operational administrative tasks
- Support day-to-day operational problem solving and coordination

Administrative Support
- Data entry and documentation management
- Organize digital files and internal systems
- Handle recurring administrative tasks
- Provide support wherever needed to help operations run efficiently

Requirements

- Previous experience in:

- Executive support
- Operations coordination
- Administrative support
- Vendor coordination
- Project coordination
- Strong organizational and multitasking abilities
- Excellent written and verbal communication skills in English
- Comfortable researching vendors and making professional outbound calls
- Experience with WordPress website updates




- Experience using Adobe Photoshop, Canva, or similar design tools
- Basic video editing skills for marketing or social media content
- Strong spreadsheet and data organization skills
- Ability to work independently and manage multiple moving priorities
- Resourceful, proactive, and solutions-oriented mindset

Nice to Have

- Experience supporting executives or company owners
- Construction, logistics, or vendor management experience
- Strong Excel or Google Sheets skills
- Experience managing operational workflows in fast-paced businesses
- Familiarity with marketing content organization and digital asset management

What We’re Looking For
- Highly organized and detail-oriented professional
- Strong follow-through and accountability
- Calm under pressure with excellent prioritization skills
- Strong operational mindset and ownership mentality
- Team player who enjoys supporting multiple areas of the business
- Someone who proactively solves problems without constant supervision

What Success Looks Like

- Leadership operates with less administrative burden
- Vendor information remains organized and easily accessible
- Deliveries and logistics stay coordinated and on schedule
- Website products and content remain accurate and updated
- Marketing assets are organized and actively utilized
- Internal workflows become smoother and more efficient

Why Join Us?

- High-impact role with exposure across operations, marketing, logistics, and leadership
- Opportunity to work closely with company leadership
- Fast-paced and collaborative remote work environment
- Variety of responsibilities with strong growth potential
- Opportunity to become a key operational contributor within the company

This is a remote/telecommute position.

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Postúlate en Kit Empleo: kitempleo.com.co/empleo/1ascwd

📌 Digital Management & Operations Coordinator - Colombia
🏢 Entrepreneur Cooperative
📍 Colombia