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Location: Remote
Employment Type: Full-Time
Schedule: Monday – Friday | 11:00 AM – 8:00 PM EST
Compensation: $1,500 – $1,700 USD/month

About the Role

We are seeking a highly detail-oriented and proactive Finance & Operations Manager to oversee financial operations, payroll coordination, vendor management, shipment auditing, and operational processing in a fast-paced logistics environment.

This role combines full-cycle finance responsibilities with operational coordination and requires someone who thrives in highly process-driven environments where accuracy, accountability, and organization are critical.

The adecuado candidate has strong experience with QuickBooks Online, U.S. payroll operations, AP/AR management, vendor negotiations, shipment auditing, and operational workflows involving high shipment and order volumes.

This is a high-impact role that directly supports the financial accuracy, operational efficiency, and day-to-day execution of the business.

Key Responsibilities

Finance & Accounting Operations

- Review every shipment for quote and billing accuracy
- Identify and dispute incorrect or unauthorized carrier charges
- Prepare weekly shipment billing and invoice processing
- Perform full-cycle Accounts Payable (AP) and Accounts Receivable (AR) functions
- Create and send weekly invoices accurately and on time
- Manage QuickBooks Online, including reconciliations and transaction reviews
- Communicate regularly with external accountants and financial partners
- Support quarterly tax preparation and year-end 1099 processes

Payroll & Compliance Management
- Manage weekly payroll processes using Deel
- Coordinate payroll communications across multiple U.S. states
- Ensure payroll compliance, tax withholdings, and state-related requirements are properly managed
- Handle new employee registrations and onboarding coordination
- Coordinate background checks through Checkr
- Manage annual company licenses, registrations, and commercial insurance renewals





Operations & Logistics Support
- Process new orders using established operational procedures
- Generate and manage:

- BOL numbers
- PRO numbers
- Carrier assignments
- Prepare shipping and logistics documentation as needed
- Support additional operational tasks requested by the Sr. Operations Manager

Vendor & Carrier Management
- Manage vendor relationships and carrier communications
- Negotiate and dispute billing discrepancies independently with U.S.-based vendors and carriers
- Monitor operational accuracy across shipments and logistics workflows
- Maintain organized operational and financial documentation

Reporting & Administrative Support
- Maintain operational spreadsheets, reports, and tracking systems
- Work extensively within:

- Gmail
- Google Docs
- Google Sheets
- Follow and improve financial and operational SOPs
- Ensure all processes are documented clearly and accurately

Requirements

Experience & Technical Skills

- 5+ years of advanced QuickBooks Online experience, including:

- Reconciliations
- AP/AR management
- Weekly invoicing
- Financial tracking
- 5+ years of highly detail-oriented operations experience managing high shipment or product volumes
- Experience managing U.S. payroll across multiple states
- Strong understanding of payroll compliance, state registrations, and tax withholdings
- Experience managing company licenses, insurance renewals, and business compliance processes
- Extensive experience with:

- Gmail
- Google Docs
- Google Sheets
- Strong operational documentation and SOP management skills

Communication & Problem Solving
- Excellent written and spoken English skills




- Comfortable negotiating directly with U.S.-based vendors and carriers
- Strong analytical and auditing abilities
- High level of discretion handling sensitive financial and employee information
- Strong organizational and multitasking skills
- Ability to work independently in fast-paced environments with frequent interruptions and shifting priorities

What We’re Looking For
- Highly accurate and process-oriented professional
- Strong ownership mentality and accountability
- Excellent attention to detail with numbers and operational workflows
- Proactive problem-solver who improves processes and identifies inefficiencies
- Comfortable balancing finance, logistics, and operations responsibilities simultaneously
- Team player who communicates clearly and professionally

Work Environment

- Fully remote work environment
- VPN access required for daily operations
- Frequent communication through RingCentral (phone, text, and video calls)
- Fast-paced environment with real-time operational demands
- Training provided through live video sessions with the current finance team and Sr. Operations Manager

What Success Looks Like

- Shipment billing is consistently accurate and disputes are resolved efficiently
- AP/AR and payroll operations run smoothly and on schedule
- Operational documentation and reporting remain organized and updated
- Vendor and carrier communications are handled professionally and proactively
- Financial reconciliations and invoicing are completed accurately with minimal errors
- Operational workflows remain efficient even in high-volume environments

Why Join Us?

- High-impact role with ownership across finance and operations
- Opportunity to work closely with leadership in a fast-growing operational environment
- Long-term growth potential and operational visibility
- Collaborative remote culture with structured systems and training
- Dynamic environment where strong contributors can make a significant impact

This is a remote/telecommute position.

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Postúlate en Kit Empleo: kitempleo.com.co/empleo/1asjn6

📌 Finance & Operations Manager - Colombia
🏢 Entrepreneur Cooperative
📍 Colombia