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OVERVIEW
Post Number: 3COIOC 0002PA
Grade: G-5
Parent Sector: Intergovernmental Oceanographic Commission (IOC)
Duty Station: Cartagena
Job Family: Administration
Type of contract: Project Appointment
Duration of contract: 1 year
Application Deadline (Midnight Paris Time): 03-MAR-2025
UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism
OVERVIEW OF THE FUNCTIONS OF THE POST
Under the overall supervision of the Head of IOC Marine Policy and Regional Coordination Section and ‎the direct supervision of the Head of the IOC Sub-Commission for the Caribbean and Adjacent Regions ‎‎(IOCARIBE), the Programme Assistant will support the overall implementation of the regional activities of ‎the IOCARIBE Sub-Commission located in the city of Cartagena, Colombia, by managing the day‐to‐day ‎agenda and activities of the Head of IOCARIBE.‎
In particular, the Programme Assistant will: ‎
Prepares routine correspondence as required or on own initiative for administrative processes; process ‎documents (e.g. briefs,



reports and other documents); reformat or finalize the formatting of ‎documents; collect and/organize information and data related to the Subcommissions´s programmes ‎and activities from a variety of sources (Internet, office files, records, etc.) and presents it in the ‎required format. Reviews correspondence and other documents prepared in English and/or in French for ‎the signature of the Head of the Office, and recommends changes to format, style, spelling or grammar.‎
Maintains an organized and updated filing and reference systems, and other manual and computerized ‎information and reference systems; if necessary; verifies invoices and prepares payment request.‎
Manages the Division Director's agenda, schedules/reschedules appointments, makes travel/mission ‎arrangements, organizes meetings, prepares correspondence and assembles documents for these ‎meetings/missions, takes notes and follow-up on required action.‎
Assists

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📌 Programme Assistant (Cartagena)
🏢 UNESCO
📍 Cartagena