Postúlate en Kit Empleo: kitempleo.com.co/empleo/1aw13q

Job Description

Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping

Location: Latin America (Colombia preferred)

Type: Full-Time, Remote

Salary: $1,000 – $4,000 USD / month (based on experience & scope)

Reports To: Founder / Managing Partner / Principal

About the Role

We are building a private talent network of elite Executive Assistants who support founders, operators, and managing partners in HVAC, construction, roofing, and landscaping companies across the U.S.

These are not entry-level VA roles.

We work exclusively with senior-level Executive Assistants who have already supported:

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Field-service founders and operators

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Managing partners overseeing crews, projects, or multi-job operations

You will act as a true right-hand partner — protecting executive time, managing operational flow, and serving as a trusted proxy when needed.

Many of our placements grow into Operations Manager or Chief of Staff roles.

What You'll Be Doing

Depending on the client and level, responsibilities may include:

Executive Support & Gatekeeping

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Full ownership of inbox and calendar

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Priority filtering and decision routing

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Handling communication on behalf of the executive

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Managing confidential and sensitive information

Field-Service Operations Support

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Coordinating crews, dispatch, and vendors/contractors

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Tracking jobs, estimates, and service appointments

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Organizing maintenance workflows, materials procurement, and follow-ups

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Supporting project scheduling, client communications, and site coordination

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Managing stakeholder or client communications (when applicable)

Administrative & Financial Coordination

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Light bookkeeping coordination (QuickBooks, Jobber billing, etc.)

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Invoice tracking and payment follow-ups

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Document management (contracts, estimates, warranties)

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Preparing summaries and reports for leadership

Execution & Systems

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Turning messy requests into completed deliverables

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Tracking action items, owners, and deadlines

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Improving workflows and creating SOPs

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Proactively identifying bottlenecks before they become problems

Who We're Looking For

Required

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Minimum 5+ years supporting founders, executives, or operators

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Direct experience in HVAC, construction, roofing, landscaping, or field services

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Fluent English with a near-native accent

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Exceptional written communication

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Strong discretion and judgment

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Comfortable saying “no” and protecting executive time

Preferred

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Experience supporting multiple stakeholders

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Familiarity with field-service or job management software

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Experience working with U.S.-based founders or contractors

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Exposure to scaling businesses or multi-entity structures

Why Join Our Network

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We do not place every assistant — quality over volume

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Once accepted, you'll be matched with vetted, high-level clients

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Long-term roles, not task-based gigs

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Competitive compensation aligned with senior responsibility

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Opportunity to grow into Operations Lead or Chief of Staff roles

Required Skill Profession

Supervisors Of Construction And Extraction Workers

Postúlate en Kit Empleo: kitempleo.com.co/empleo/1aw13q

📌 Senior Executive Assistant — HVAC / Construction / Roofing / Landscaping (Medellín)
🏢 Confidential
📍 Medellín