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Project Coordinator
The Project Coordinator is responsible for assisting in the planning, coordination, and execution of projects within a pre‑engineered steel company supplier. This role involves working closely with project managers, clients, and various internal and external teams and vendors to ensure that projects are completed on time, within budget, and in compliance with quality and safety standards.
Responsibilities
- Assist in the development of project plans, including scope, objectives, and deliverables.
- Coordinate project activities, tasks, and schedules to ensure alignment with project goals.
- Collaborate with project managers to track and manage project progress. Serve as a secondary point of contact for clients, providing regular updates and addressing inquiries along with the Project Manager.
- Maintain strong client relationships by ensuring their needs and expectations are met.
- Communicate project status, changes, and issues to clients as required.
- Organize and maintain project documentation, including contracts, drawings, specifications, and permits.
- Assist in the preparation and distribution of project‑related documents to stakeholders.
- Ensure accurate record‑keeping and document version control.
- Receive shop submittals from PM and assign to vendor for forwarding any documentation needed to the parties involved (internal and external).
- Gather all BOMs from vendors to share with clients at time of delivery.
- Update shipping log for logistics to update client of schedule.
- Logistics to send all BOMs for all shipments.
- Assist in resource allocation and scheduling for project teams, subcontractors, and suppliers.
- Coordinate the procurement and delivery of materials and equipment as needed.
- Monitor resource utilization and availability.
- Support project managers in budget management, including tracking project costs and expenses.
- Prepare and process purchase orders, change orders, and invoices as required.
- Collaborate with
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