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Events Coordinator Bogotá, Colombia

Location / Ubicación

On-site / Presencial Bogotá

Salary / Salario COP $4.500.000 $5.000.000 mensual

Schedule / Horario Full availability / Disponibilidad completa

Position Overview

Flexport is seeking an organized, proactive, and detail-oriented Events Coordinator to support the Sr. Events Marketing Manager in the planning and execution of internal corporate events and conferences. This role is idóneo for a junior-level professional with 12 years of experience in event coordination who thrives in a fast-paced environment and can successfully manage multiple projects simultaneously.

The Events Coordinator will support high-impact internal events such as Momentum, Velocity Summit, and Sales Summit, ensuring excellent attendee experience, operational execution, and seamless coordination among stakeholders.

Key Responsibilities

- Coordinate logistics and operational planning for internal corporate events and conferences.
- Support attendee registration processes and event communication.
- Maintain and update planning trackers, attendee databases, run-of-show documents, and event calendars.
- Coordinate schedules, meetings, and stakeholder communications across multiple teams.
- Assist with venue coordination, vendor communication, travel logistics, and on-site event execution.
- Take detailed meeting notes and document action items and project updates.




- Ensure accuracy and organization across all event-related documentation.
- Collaborate closely with marketing, operations, leadership teams, and external partners.
- Monitor timelines and ensure all deliverables are completed on schedule.
- Provide administrative and operational support before, during, and after events.

Requirements

- 1 to 2 years of experience in event coordination, conference support, or related fields.
- English B2+.
- Strong project management and organizational skills.
- Exceptional attention to detail and ability to multitask effectively.
- Experience using Google Suite (Docs, Sheets, Gmail) and Slack.
- Experience with event registration platforms; Swoogo experience is a plus.
- Excellent written and verbal communication skills.
- Ability to work independently and adapt quickly in dynamic environments.
- Strong time management and problem-solving skills.
- Professional and tactful communication style with attendees and stakeholders.
- Experience managing calendars, scheduling meetings, and coordinating multiple stakeholders simultaneously.

Preferred Skills

- Experience supporting corporate or large-scale events.
- Strong documentation and note-taking abilities.
- Ability to manage multiple deadlines in fast-paced environments.
- High level of accuracy and thoroughness in administrative processes.

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📌 Events Coordinator (Bogotá)
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📍 Bogotá