Postúlate en Kit Empleo: kitempleo.com.co/empleo/1azj4o

Propel your People

Executive Operations Partner to the CEO

Location: Remote – Latin America

Job Type: Full-Time

Contract: Contractor

English: C1 (required)

About the Role

We’re looking for a highly organized and proactive Executive Operations Partner to support the CEO of a fast-growing digital marketing and technology-focused company.

This is not a traditional Executive Assistant role. We’re looking for a true operational partner: someone who can help create structure, manage priorities, drive accountability, and keep key initiatives moving forward in a fast‑paced environment.

The idóneo candidate is confident managing up, comfortable operating independently, and able to turn ideas into clear action plans, timelines, and follow-through across teams.

This role is idóneo for someone who enjoys bringing organization to fast‑moving environments, coordinating cross‑functional projects, and acting as a trusted right hand to leadership.

Key Responsibilities

- Manage and optimize the CEO’s calendar, priorities, and daily workflow
- Own inbox management, follow-ups, task tracking, and communication organization
- Translate CEO ideas and priorities into actionable tasks, timelines, and deliverables
- Coordinate cross-functional initiatives and ensure projects move forward on schedule
- Maintain visibility across tasks, owners, deadlines, and blockers using ClickUp
- Help organize and run internal meetings, including agendas, notes, and action items
- Support website/platform launch coordination and related operational initiatives




- Follow up with internal stakeholders to drive accountability and execution
- Draft internal communications, summaries, and updates when needed
- Help create systems, workflows, and processes that improve operational efficiency
- Assist with hiring coordination, recruiting support, and operational projects as needed
- Protect the CEO’s focus time by reducing operational noise and unnecessary interruptions

Requirements

- 4+ years of experience supporting a founder, CEO, or senior executive
- Experience in fast-paced startup, agency, consulting, or entrepreneurial environments
- Strong project coordination and operational follow-through experience
- Proven ability to manage up and operate independently
- Excellent written and verbal English communication skills
- Experience with ClickUp, Asana, Monday.com, or similar project management platforms
- Strong organizational skills and attention to detail
- Ability to prioritize multiple moving initiatives simultaneously
- High level of ownership, professionalism, and discretion
- Comfortable working with ambiguity and shifting priorities

Nice to Have

- Experience supporting founders or executives in digital marketing, SaaS, or tech environments
- Experience coordinating launches, marketing initiatives, or operational projects
- Familiarity with HubSpot, Airtable, Slack, and Google Workspace
- Experience creating SOPs, workflows, or internal systems
- Background in operations, executive support, project management, or chief‑of‑staff‑style roles
- Experience working remotely with distributed teams

#J-18808-Ljbffr

Postúlate en Kit Empleo: kitempleo.com.co/empleo/1azj4o

📌 Executive Operations Partner to the CEO (Medellín)
🏢 Propel
📍 Medellín