Postúlate en Kit Empleo: kitempleo.com.co/empleo/1azl4o
Position summary
The Administrative Assistant will provide effective administrative, logistics, and procurement support for the Colombia teams and programs. The role ensures efficient operations through effective coordination, documentation and communication.
Responsibilities
The Rainforest Alliance’s Core Values are Impact, Change, Collaboration, Openness and Trust and as such they form the basis of the behaviours we demonstrate:
Administrative Support
- Provide day to day administrative support to the regional team to ensure smooth functioning of the offices.
- Support workspace setup and asset allocation for new employees and consultants.
- Maintain records of contracts, leases, insurance, and office service providers.
- Contribute to the annual planning and budgeting process for the region and country administrative expenses.
- Responsible for office administration costs management and payments.
Procurement & Logistics
- Coordinate procurement requests and processes in line with Rainforest Alliance procurement policy and donor rules including vendor communication (sourcing quotations), vendor management, preparing and processing of LPO's and procurement justification memos, confirming products’ samples and scheduling procurement meetings for selection purposes.
- Responsible for liaison with vendors for timely delivery of goods and services and ensuring proper invoicing and processing of vendor payments.
- Responsible for the contracting process for vendors, suppliers and service providers; including review and renewal of contracts annually or as necessary, ensuring continued partnerships and favourable terms.
- Engaging with vendors for credit facilities for efficiency of service provision.
Travel & Events Logistics
- Support travel arrangements (flights, visas) for staff in the region and consultants as appropriate.
- Support technical teams with preparation for workshops, events, meetings, and trips (flights, conference & accommodation bookings) & pr
#J-18808-Ljbffr
Postúlate en Kit Empleo: kitempleo.com.co/empleo/1azl4o