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Office & Procurement Assistant (M/F/d*)

Join Munich Re in Bogotá as an Office & Procurement Assistant and play a key role in ensuring seamless procurement and operational support for local and regional activities. Be part of a dynamic team that values collaboration, innovation, and efficiency. If you’re passionate about building strong vendor relationships, streamlining processes, and contributing to impactful projects, we want to hear from you!

Company

Munich Re

Location

Bogotá, Colombia

Key Responsibilities

- Procurement of Goods and Services:
- Under supervision, involved in the procurement of goods and services by formal Bids, RFPs, competitive Contracts, and formal Quotes.
- Purchase goods, materials, components, or services in line with specified cost, quality, and delivery targets.
- Prepare and issue purchase orders and order schedules and expedite delivery.
- Resolve discrepancies and issues in invoices and purchase orders.

- Supplier Relationship and Communication:

- Act as an interface between suppliers and other relevant departments on purchasing processes and new projects.
- Manage supplier relationships, including researching new vendors, contract negotiation, communication, confirmations, expediting, problem resolution, and evaluation.
- Maintain current knowledge of market information for assigned goods, services, and contracts.

- Cost and Continuous Improvement:

- Analyze new and existing costs and review cost reduction activities.
- Support the purchasing function and communicate supply concerns that may impact business operations.
- Partner with peers to review opportunities for continuous improvement.

- Compliance and Reporting:

- Prepare and communicate reports and updates.
- Ensure compliance with company guidelines, purchasing policies, and best practice procedures.

- Administrative and Document Control:

- Under supervision, prepare all purchasing-related correspondence for formal Quotes, Bids, RFPs, and related notices.




- Document management control, supporting areas when they request physical documents.

- Asset Management:

- Asset control for office and home workspaces (purchase coordination, inventory control, and signed minutes and shipments to homes).

- General Office Support:

- General support for ad hoc needs and participation in local or regional projects.
- Maintain personal liaison with department & division office managers and regularly confer regarding routine and proposed procurements.
- Resolve complaints when necessary and render assistance in difficult or unusual situations.

Qualifications (Who you are)

- Education: University degree in administrative fields.
- Experience: Minimum of 3 years in procurement or related functions.
- Language: Intermediate to advanced level of English.
- Technical Skills:
- Proficiency in procurement platforms such as Coupa, Ariba, or other purchasing systems.
- Experience with ERP systems (e.g., SAP, Oracle) for procurement and inventory management.
- Knowledge of Microsoft Office Suite, particularly advanced Excel for data analysis and reporting.

- Soft Skills:

- Strong organizational and time-management skills to handle multiple priorities efficiently.
- Problem-solving abilities to address supplier issues or discrepancies in procurement processes.
- Attention to detail, particularly in reviewing contracts, purchase orders, and invoices.
- Ability to understand and implement processes and workflows effectively.
- Excellent communication and strong customer service skills.

- Knowledge of Best Practices:

- Familiarity with procurement best practices, such as cost analysis, vendor selection, and contract negotiation.
- Understanding of compliance requirements and ethical procurement standards.

Benefits

- Company Bonus (Group Financial Performance Dependant)
- Health & Life Insurance
- Company Pension Program
- 20 days annual leave plus additional wellness days
- Hybrid working
- Training & Development Programs

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Postúlate en Kit Empleo: kitempleo.com.co/empleo/1azmzj

📌 Office & Procurement Assistant (M/F/d) (Bogotá)
🏢 Munich Re
📍 Bogotá