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Executive Assistant
Creates the space for a fast-moving CEO to lead — by making sure nothing falls through the cracks.

Sector
Financial Services — Fractional CFO & Accounting

Reports
to Founder & CEO; coordinates with COO on broader admin scope (TBD)

Type
Full-time preferred.

Hours
US business hours
- Pacific Time strongly preferred Location Remote — anywhere (PST overlap required) Tools Gmail, Teamwork, AI tools, Google Calendar, Zoom

Role Overview
The CEO of this firm runs multiple companies, produces a weekly podcast, leads client advisory relationships, and operates at a pace that leaves most people scrambling. Until recently she had a dedicated EA who made that pace sustainable. That person has stepped back.

The gap is visible: emails pile up, follow-ups drop, calendar conflicts appear. The mental overhead of managing her own inbox and schedule is pulling the CEO away from high-value work that only she can do. This role eliminates that overhead — not reduces it. When this person is working well, the CEO opens her calendar and it is clean,



opens her inbox and the urgent things are handled, and she is never chasing information or missing a follow-up.

Key Responsibilities
Inbox ownership

Triage Gmail daily: categorize, flag urgent, draft responses in the CEO's voice for her review, close out anything that does not need her attention

Maintain inbox zero — if something is sitting there, you have a plan for it

Draft client-facing and partner communications that sound like the CEO, not like an assistant wrote it

Identify threads that need escalation before the CEO notices them, not after

Calendar management

Schedule all meetings and calls with clear prioritization: client commitments first, business development second, internal third

Build in prep time before important meetings and processing time after

Proactively identify and resolve conflicts — surface options, not problems

Send timely reminders with context: who is on the call, what was discussed l

Postúlate en Kit Empleo: kitempleo.com.co/empleo/1b0co9

📌 AI- Fluent | Executive Operations Coordinator CF (Bogotá)
🏢 Importante Empresa Del Sector
📍 Bogotá