Exciting Career Opportunity: Executive Assistant – Medellín, Colombia

Barakat + Bossa, a U.S.-based law firm is looking for a talented Executive Assistant to join our Administrative Resource Center in Medellín.

About the Role

The Executive Assistant provides high-level administrative and executive support to the firm's leadership team. This role is responsible for managing executive calendars, coordinating meetings, preparing business correspondence, organizing confidential information, and ensuring the smooth day-to-day operation of executive functions. The adecuado candidate is highly organized, proactive, detail-oriented, and able to anticipate the needs of leadership while maintaining the highest level of professionalism and confidentiality.

Responsibilities

- Manage multiple executive calendars, including scheduling, rescheduling, confirming appointments, and resolving conflicts with accuracy and efficiency.
- Coordinate meetings from start to finish, including preparing invitations, reserving conference rooms, creating virtual meeting links, developing agendas, and following up on action items.
- Arrange domestic and international travel, including flights, hotels, ground transportation, itineraries, and last-minute travel changes.
- Monitor executive schedules daily and proactively identify scheduling conflicts, shifting priorities, and time-sensitive matters.
- Prepare, proofread, and organize correspondence, reports, presentations, and other business documents.




- Maintain organized electronic filing systems, databases, spreadsheets, and administrative records.
- Assist with planning and coordinating meetings, conferences, firm events, and other special projects, ensuring all logistics are organized and executed successfully.
- Support daily office operations, administrative projects, and other executive support functions as needed.
- Handle confidential and sensitive information with professionalism and discretion.
- Consistently follow through on tasks, communicate updates proactively, and ensure commitments are completed accurately and on time.
- Perform other duties as assigned.

Qualifications

- Bachelor's degree in Business Administration, Communications, Management, or a related field required.
- 5+ years of experience as an Executive Assistant, Senior Administrative Assistant, or in a similar executive support role supporting senior executives or C-level leadership.
- English proficiency at the C2 level (written and spoken).
- Academic record (GPA 4.0 or higher).
- Exceptional organizational, time management, and multitasking skills.
- Excellent written and verbal communication skills.
- Advanced proficiency in Microsoft Office Suite and Google Workspace.
- Strong computer skills with the ability to quickly learn new software and technology.
- Experience with QuickBooks or similar bookkeeping software is a plus.
- Ability to maintain confidentiality and exercise sound judgment.

Ready to join our team?

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📌 Executive Assistant (Medellín)
🏢 Barakat + Bossa
📍 Medellín