Key Responsibilities

Document Formatting & Quality Assurance

- Format a wide range of HSSEQ documentation, including:
- Policies
- Procedures
- Guidelines
- Work Instructions
- Job Safety Analyses (JSAs)
- Workflow Diagrams
- Forms and Templates

- Apply approved corporate and branded templates to ensure consistency in layout, structure, format, and presentation.
- Proofread and format documents prior to publication to ensure professionalism, accuracy, and consistency.
- Ensure high standards of document quality and visual presentation.
- Perform document quality reviews to verify formatting compliance and readability.
- Maintain consistency in document structure across all documentation types.
- Utilize advanced Microsoft Word capabilities, including:

- Styles and Templates
- Headings
- Pagination
- Tables
- Cross-Referencing
- Table of Contents Management

- Support documentation activities using Microsoft Excel, PowerPoint, SharePoint, and Microsoft Teams.
- Assist with workflow diagrams and process documentation using Microsoft Visio when required.

Document Administration & Control

- Apply document control best practices to ensure effective governance and maintenance of HSSEQ documentation.
- Assign and maintain document numbering and revision controls in accordance with established procedures.
- Track document updates, revisions, approvals, and publication status.
- Maintain organized electronic document repositories within SharePoint and Teams environments.
- Ensure original and revised document versions are correctly identified and archived.
- Support document lifecycle management activities.
- Monitor document update schedules and ensure documentation remains current and compliant.
- Maintain accurate records related to document revisions and approvals.




- Support continuous improvement initiatives related to document governance processes.

Translation Support (English ? French)

- Provide first-level English-to-French translation support for bilingual document preparation.
- Support French-to-English translation activities as required.
- Utilize Microsoft Copilot and approved tools to assist in initial translation preparation.
- Ensure translated documents maintain consistency with source-language content.
- Verify that bilingual documents are properly formatted and aligned with organizational standards.
- Collaborate with HSSEQ reviewers responsible for final translation verification and approval.
- Support quality assurance activities to ensure consistency across English and French documentation.

Position Requirements

Education

- Diploma or Bachelor's Degree in Business Administration, Communications, Documentation Management, Information Management, Translation, Linguistics, or a related field.

Experience

- 3 to 5 years of experience in document administration, document control, content formatting, administrative support, or related roles.
- Experience managing controlled documentation within corporate environments.
- Experience working with document management systems and collaborative platforms.
- Experience supporting bilingual documentation processes is highly desirable.

Technical Skills

- Advanced proficiency in Microsoft Word, including:




- Styles
- Templates
- Headers and Footers
- Cross-References
- Document Navigation
- Automated Tables of Contents

- Strong knowledge of:

- Microsoft Excel
- Microsoft PowerPoint
- Microsoft Teams
- SharePoint

- Experience with document control and version management practices.
- Knowledge of document governance and quality assurance principles.
- Experience with Microsoft Visio is considered an asset.
- Familiarity with AI-enabled productivity tools, including Microsoft Copilot.

Languages

- Advanced English proficiency (written and spoken).
- Advanced French proficiency (written and spoken) preferred.
- Spanish proficiency is considered an asset.

Key Competencies

- Exceptional attention to detail.
- Strong organizational and document management skills.
- Excellent written communication abilities.
- Quality and accuracy orientation.
- Time management and prioritization skills.
- Problem-solving capabilities.
- Customer service mindset.
- Ability to manage multiple priorities simultaneously.
- Collaboration and teamwork.
- Adaptability and continuous learning.
- Commitment to confidentiality and professionalism.

What We Offer

- Competitive compensation package.
- Comprehensive benefits program.
- Adaptable work arrangements.
- Professional development and career growth opportunities.
- Exposure to global teams and international projects.
- Access to innovative technologies and digital tools.
- Inclusive, collaborative, and people-focused culture.

At WSP, we are committed to creating an inclusive environment where all employees are valued, respected, and empowered to contribute their best work while building a sustainable future together.

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📌 HSSEQ Document Administrator (Bogotá)
🏢 Wsp Colombia
📍 Bogotá