Executive Assistant
Position Type: Full-Time, Remote
Working Hours: U.S. Business Hours
About the Role
We are seeking a highly organized, proactive, and trustworthy Executive Assistant to provide dedicated support to two senior executives.
This is more than a traditional administrative role. You will take full ownership of executive inboxes, calendars, communications, and day-to-day coordination, ensuring leadership can focus on strategic priorities while you keep operations running smoothly behind the scenes.
The idóneo candidate is an excellent communicator with exceptional organizational skills, strong attention to detail, and the ability to manage highly confidential information with complete discretion. Success in this role requires someone who is responsive, independent, and comfortable representing leadership when interacting with clients, vendors, and internal teams.
ResponsibilitiesExecutive Inbox & Communication Management
Manage and organize executive email inboxes using Microsoft Outlook.
Prioritize incoming emails, flag urgent matters,



and draft professional responses on behalf of leadership.
Ensure timely follow-up on important communications.
Serve as the communication bridge between executives, clients, vendors, and internal teams.
Handle confidential information with professionalism and discretion.
Calendar & Meeting Management
Own executive calendars across multiple time zones.
Schedule, reschedule, and coordinate meetings while preventing scheduling conflicts.
Organize Zoom and Microsoft Teams meetings, including invitations and meeting logistics.
Protect executive time by prioritizing meetings and managing scheduling efficiently.
Phone-Based Executive Support
Remain available and responsive by phone throughout U.S. Central business hours.
Receive instructions and delegated tasks directly from leadership via phone.
Accurately capture notes and convert verbal instructions into actionable tasks.
Execute assigned work promptly and provide updates upon

📌 Executive Assistant (Colombia)
🏢 Pavago
📍 Colombia