Are you the person who walks into chaos and immediately starts building a system for it?

Amen Real

Estate is a fast-growing real estate team and coaching platform in Sacramento - and we need an Executive Operations Coordinator who can be our in-office backbone. You’ll work directly with our CEO and CMO, support our agents, and own the systems that keep this team moving.

This is the only in-office role on our team. Everyone else is remote. That means your contribution is visible, your ownership is real, and the growth path is clear — this role is built to evolve into an Executive Assistant or Operations Manager for the right person.

The Quick

Snapshot

✅ Pay: $24–$28/hr DOE

✅ Health Insurance + 401(k)

✅ Paid twice a month (5th & 20th)

✅ Paid CAR certification training

✅ Growth path to EA or Ops Manager

✅ Work directly with leadership

✅ 90-day performance review

✅ Sacramento office — never remote What You’ll Do Your day spans five main areas:

Listings & Transaction Support

Own listing coordination in MLS (Metrolist) from input to close

Manage signage, Supra boxes, flyer boxes, open houses, and broker events

Support our remote Transaction Coordinator (Mackenzie) through Sisu automations

Meet inspectors, assist with walkthroughs, handle key delivery

Complete AVIDs and coordinate with agents on file requirements

Technology & Systems

Be the team’s point person for our full tech stack: ClickUp (your primary task tool), Sisu, Follow Up Boss, HighLevel, Rezen, RealScout, AgentFire, Shilo.ai, Slack, and more





Build and document SOPs and Looms for every process that doesn’t have one

Support CRM organization, lead verification, and database accuracy

SOAR Community & Coaching Platform

Manage the backend of our Skool community and Amen Connect coaching platform

Coordinate member onboarding, content uploads, and training resources

Support SOAR events and ensure a professional member experience

Past Client Marketing

Execute email, text, postcard, and call campaigns through Follow Up Boss and HighLevel

Manage client segmentation, tagging, and appreciation events

Track campaign performance and ensure no past client falls through the cracks

Daily Office & Agent Support

Open and close the office, sort mail, restock supplies, manage vendors

Post and schedule daily social media content; comment on leadership’s reels

Print and mail recruiting postcards; run errands and make post office runs

Support agent onboarding: materials, name tags, alarm codes, tech setup

Set up, record, and upload team meetings; run slides for weekly training Who You Are

3–5 years of administrative, executive support, or operations experience A ClickUp power user (or fast learner) who closes tasks daily without being reminded





Tech-savvy — you enjoy learning new platforms and you’re not intimidated by automation

Calm and steady in a fast-paced, open-office environment with high-energy leadership

Proactive communicator — you flag problems before they become fires

Comfortable owning your role completely — you are the only person who does what you do

Real estate experience is a plus; a systems mindset and ownership mentality matter more A Note on Our Environment

We believe the right person deserves an honest picture of where they’re walking into:

This is a lively, open office — agents, guests, and leadership share the space all day

Jim and Megan are married co-owners who work side by side; they have direct, sometimes spirited conversations in front of staff — that’s just how this team runs

We move fast — priorities shift, things stack up, and we need someone who stays grounded when they do

You are the only person in this role — if you’re out sick, you’re expected to proactively reach out to staff to cover anything time-sensitive If that sounds like your kind of place — we want to hear from you. How to Apply

Submit your resume to apply. No cover letter required. If your background looks like a strong fit, we will reach out with a short follow-up question and ask you to record a brief Loom video before we schedule an interview. The process is simple and we move fast. We review every application. If we’re interested, you’ll hear from us within a few days. Benefits:

401(k)

Health insurance Work Location: In person

📌 Executive Operation Coordinator (Bogotá)
🏢 Amen Real Estate
📍 Bogotá