I’m helping Your Startup Operations find a top candidate to join their team full-time for the role of Events Admin Coordinator.

You'll drive end-to-end event success, empowering small businesses with white-glove operational excellence.

Compensation

USD 800 - 1.2K/month

Location

Remote: Colombia

Mission of Your Startup Operations

"The company's comprehensive approach to operations and marketing services caters to the needs of startups and businesses aiming for growth."

What makes you a strong candidate

- You are proficient in Administration.
- English - Fully fluent

Responsibilities and more

About Your Startup Operations

Your Startup Operations is a boutique agency providing operational services to small businesses. We work primarily with small business owners in the United States and our vision is to give power to the people who own small businesses by delivering white glove service while maintaining flexibility, care and affordability.

Our SCORE Values

Solution-focused: Think critically and propose solutions independently.

Curiosity: Ask questions and actively seek understanding.

Ownership: Take full accountability and responsibility for your role.

Resourcefulness: Use all available resources to solve challenges or answer questions.

Excellence: Deliver high-quality work and exceptional results.

Who You Are

You have a strong administrative foundation: calendar and inbox management, document organization, contracts, proposals, quotes, and invoices - and you follow through without being chased.

You've coordinated logistics with vendors, venues, contractors, or third-party partners and can manage moving pieces across multiple stakeholders.





You walk into ambiguous situations and create structure. You are proactive and detail-obsessed - you see what needs to happen and move on it before you're asked.

You are warm, professional, and client-ready. You own your mistakes, fix them fast, and think in solutions rather than problems.

Hint: On your first interview, mention which SCORE value you most align with at the end of the interview for huge bonus points.

Role Requirements

Minimum of 1 year experience in event coordination, event administration, or event operations, end-to-end, not just day-of execution.

2+ years working with clients from the United States, UK, Canada, or Australia

Must speak and write fluent English

Proficiency with CRM platforms and event management tools; ability to learn new systems quickly.

Reliable internet connection with a backup; ability to work scheduled remote hours consistently. (Minimum: Download Speed +20 MB / Upload Speed 5 MB)

A Computer:

At least 8GB of RAM and an Intel Core 8th generation processor or higher, or AMD Ryzen 2000 series or higher

Operating system: Windows 11 or higher / macOS 13 or higher

Working camera and microphone

Responsibilities

Drive the full event pipeline: handle incoming inquiries, prepare quotes and proposals, send contracts, issue invoices, and manage follow-ups.





Be the primary point of contact for clients throughout the event cycle

Coordinate with vendors, venues, contractors, and internal teams to confirm logistics, timelines, and deliverables.

Build and maintain detailed event timelines and run-of-show documents so every stakeholder knows exactly what's happening and when.

Manage and keep the CRM up-to-date: leads, pipelines, client records, follow-up reminders, and event status.

Track inventory, supplies, and equipment needed per event. Stay ahead of what's required so nothing is missing day‑of.

Manage inbox, scheduling, meeting notes, and day-to-day administrative tasks that keep the operation running smoothly.

Support business development during slower seasons: lead sourcing, outreach, and light marketing coordination as needed.

Desired but not required

Background in a specific event vertical: weddings, corporate, AV/production, food & beverage, or similar.

Experience building internal systems and SOPs from scratch in a growing business.

Effective immediately

- 7 paid company holidays
- Company social events & game nights
- Bi-monthly team training

After 3 months

- 1 local holiday choice per year
- $100/year professional development allowance
- One-time $50 workspace reimbursement
- 10 days PTO / 3 sick days per year

After 1 year

- Healthcare reimbursement up to $50/month (eligible expenses)
- An additional one-time $50 workspace reimbursement
- Possible year-end bonus (company discretion)

Your potential leader(s)

- Jenna Henao - PM: Communications | Events Producer | Social Media Specialist- I bring structure, creativity, and results.

#J-18808-Ljbffr

📌 Events Admin Coordinator (Colombia)
🏢 Emma of Torre.ai
📍 Colombia