We’re Hiring: Executive Assistant (Operations & Marketing Support) IMPORTANT - Watch this quick Loom video on how to get hired:

https://www.loom.com/share/345f776084e642ba99c24aabe40a67a0

C1 ENGLISH LEVEL IS REQUIRED, THE SELECTED CANDIDATE WILL BE SPEAKING STRICTLY IN ENGLISH DURING THEIR WHOLE SHIFT. PLEASE SUBMIT YOUR RESUME AND AUDIO RECORDING IN ENGLISH Job Information:

Job Title: Executive Assistant (Operations & Marketing Support)

Job ID: PAUMIC1R

Industry: Cleaning Service

Location: LATAM / PH

Job Status: Full Time

Work Schedule: 8:00 AM to 4:00 PM EST (New York)

Compensation: $9–$10 per hour

Target Start Date: ASAP Role Overview: About the Client: We are a fast-growing tech enabled residential cleaning company currently operating locally, with a long-term vision to scale nationwide. Over the past year, the business has doubled in size, and we are now seeking a highly capable, proactive Virtual Assistant to support the founder and help bring structure, organization, and execution to daily operations. This role is idóneo for someone who is excited to help build and scale a business, not just complete tasks.

About the Role: We are looking for a reliable, detail-oriented, and growth-minded General Virtual Assistant who will function as a “mini-me” to the founder. You will support daily operations, marketing, lead follow-ups, CRM management, and administrative tasks while gradually taking on higher-level responsibilities as you grow into the role. This is not a static role.

As the business scales, your responsibilities and skill set will expand through training, education, and hands-on experience. Key Responsibilities:

Operations & Administrative Support

Organize daily priorities, tasks, and workflows for the founder

Assist with calendar management, task tracking, and general admin duties

Monitor business systems and flag issues (e.g.,



automation or CRM errors)

CRM & Lead Management

Follow up with inbound leads via phone, email, and SMS

Manage and update CRM records accurately

Ensure no leads fall through the cracks

Assist with customer communications and service follow-ups

Phone & Client Communication

Confidently handle phone calls with leads, clients, and internal team member

Educate potential customers about services and next steps

Assist with scheduling, coverage coordination, and issue resolution when needed

Marketing & Growth Support

Assist with email campaigns and customer outreach (e.g., seasonal or end-of-year campaigns)

Support marketing initiatives and basic funnel-building efforts

Help identify gaps or opportunities in marketing and client communication

Team & Scheduling Support

Assist with coverage coordination when cleaners call out

Identify available team members and help fill schedule gaps

Work closely with the owner and future field managers

Continuous Improvement

Learn new tools, systems, and skills over time (funnels, automations, marketing tools, CRM workflows)

Participate in ongoing training and professional development

Take initiative to improve systems, processes, and documentation Qualifications & Skills:

Fluent spoken and written English

Confident and professional on the phone

Strong organizational and time-management skills

Comfortable working with CRMs and digital tools

Basic understanding of sales, marketing, or customer service

Proactive, dependable, and detail-oriented

Ability to problem-solve independently and ask smart questions Preferred (But Not Required)

Experience with CRM systems (e.g., GoHighLevel or similar)

Experience with email marketing or funnel tools

Operations or executive assistant experience

Background in service-based businesses Submit your application today and take the first step toward your next great opportunity!

📌 Executive Assistant (Operations & Marketing Support) (Job ID: PAUR)
🏢 InsideOut
📍 Colombia