Executive Assistant

Employment Type: Full time, independent contractor
Work Model: Remote
Work Hours: US work hours

Role Overview

We are seeking a highly reliable, self-starting Executive Assistant to support two founders across an established software company and a new AI product launch.

This role exists to offload operational execution, allowing founders to focus on strategy, product, and growth. The right candidate is not task-dependent or reactive — they anticipate needs, build systems, and close loops without supervision.

The idóneo candidate is a proactive self-starter who executes reliably with minimal supervision, anticipates needs, and builds systems to ensure nothing falls through the cracks.

If you require heavy direction, frequent reminders, or step-by-step management, this role will not be a fit.

Key Responsibilities

Executive & Administrative Support

- Manage complex calendars, scheduling, and time zone coordination

- Coordinate internal and external meetings

- Draft, edit, and manage professional communications

- Prepare agendas, take meeting notes, and distribute follow-ups

- Track action items and ensure timely completion

- Arrange travel and logistics as needed

Operational Management

- Build and maintain systems to track tasks and workflows

- Develop and document SOPs proactively

- Ensure accurate follow-through on deliverables

- Identify and escalate potential issues before they become problems

Company Support

AI Product (Majority Focus – 80–90%)

- Manage investor (VC) outreach and scheduling

- Track investor pipeline and follow-ups





- Support product launch coordination

- Assist with onboarding early design customers

Established SaaS Business (10–20%)

- Support ongoing operational and administrative needs

- Manage routine communications and coordination

Required Qualifications

- Prior experience supporting founders or senior executives

- Strong professional English with the ability to adjust tone for investors, vendors, and customers

- Demonstrated ability to manage tasks independently and close loops without supervision

- Experience in startup or fast-paced environments preferred

- Strong proficiency with modern productivity and collaboration tools

- Comfort using AI tools/LLMs to enhance workflow efficiency

Core Competencies

- Reliability & Follow-Through: Consistently tracks and completes tasks without reminders

- Attention to Detail: Strong self-review habits; catches errors before materials are shared

- Judgment & Initiative: Knows when to act independently versus escalate

- Organizational Skills: Builds systems rather than relying on memory

- Proactive Problem-Solving: Identifies missing information and resolves issues independently

- Basic Numeracy: Comfortable managing time zones and spotting inconsistencies

What Success Looks Like

- Meetings are scheduled and managed seamlessly

- Communications are polished and sent on time

- Action items are tracked and completed without prompting

- Operational details are handled independently

- Founders can focus on strategic work without administrative interruptions

📌 Executive Assistant - CG (Bogotá)
🏢 Somewhere
📍 Bogotá