Executive Assistant

Employment Type: Full time, independent contractor

Work Model: Remote

Work Hours: US work hours

Role Overview

We are seeking a highly reliable, self-starting Executive Assistant to support two founders across an established software company and a new AI product launch.

This role exists to offload operational execution, allowing founders to focus on strategy, product, and growth. The right candidate is not task-dependent or reactive — they anticipate needs, build systems, and close loops without supervision.

The adecuado candidate is a proactive self-starter who executes reliably with minimal supervision, anticipates needs, and builds systems to ensure nothing falls through the cracks.

If you require heavy direction, frequent reminders, or step-by-step management, this role will not be a fit.

Key Responsibilities

Executive & Administrative Support

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Manage complex calendars, scheduling, and time zone coordination

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Coordinate internal and external meetings

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Draft, edit, and manage professional communications

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Prepare agendas, take meeting notes,



and distribute follow-ups

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Track action items and ensure timely completion

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Arrange travel and logistics as needed

Operational Management

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Build and maintain systems to track tasks and workflows

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Develop and document SOPs proactively

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Ensure accurate follow-through on deliverables

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Identify and escalate potential issues before they become problems

Company Support

AI Product (Majority Focus – 80–90%)

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Manage investor (VC) outreach and scheduling

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Track investor pipeline and follow-ups

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Support product launch coordination

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Assist with onboarding early design customers

Established SaaS Business (10–20%)

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Support ongoing operational and administrative needs

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Manage routine communications and coordination

Required Qualifications

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Prior experience supporting founders or senior executives

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Strong professional English with the ability to adjust tone for investors, vend

📌 Executive Assistant (Bogotá)
🏢 Somewhere
📍 Bogotá