Descripción de la empresa

SGS es el líder mundial en inspección, verificación, análisis, capacitación y certificación. Es considerada como el principal referente mundial en calidad e integridad, contamos con más de 95.000 colaboradores y una red de más de 2.400 oficinas y laboratorios por el mundo.

Descripción del empleo

Primary Responsibilities
The Administrative Assistant will be responsible for providing support in the administrative tasks of the Oil, Gas & Chemicals business line (within the NR Division).
Specific Responsibilities
- At all times, complies with SGS Code of Integrity and Professional Conduct.
- Maintain Databases and Internal Systems (Pricelist in BOSS, G6, PandaDoc):
- Regularly update product, service, pricing, and commercial condition information in internal systems.
- Verify the accuracy and consistency of data to ensure it reflects presente business operations.
- Coordinate with sales, finance, and operations teams to integrate relevant changes or updates.
- Generate reports and data analyses as needed to support decision-making.




- Manage and Archive Digital Documentation:
- Organize and maintain digital documents systematically for easy access and retrieval.
- Ensure compliance with internal storage policies and information confidentiality standards.
- Collaborate with other teams to keep documentation up-to-date and remove duplicates or outdated information.
- Open Job Numbers, Process Invoicing, and Follow Up on Invoices (BOSS, SIR, SAT):
- Register and open new job numbers in internal systems, ensuring all required information is complete.
- Generate invoices and track payment status for each client, notifying relevant stakeholders of delays or issues.
- Coordinate with the accounting department to resolve billing discrepancies or payment issues.
- Prepare regular invoicing and workflow reports to maintain transparency and control.
- Create Purchase Orders for Third-Party and Affiliate Jobs through I-Procurement:
- Issue detailed and acc

📌 Administrative Assistant Rbs (Bogotá)
🏢 SGS
📍 Bogotá