Job Title: Virtual Assistant

Location: Remote

Language: English

Working Days: Monday through Friday

Working Hours: Eastern Standard Time (EST): 8:30 AM – 5:30 PM

About the Role:

We’re seeking a proactive and highly communicative Virtual Assistant. This role requires excellent interpersonal skills to engage confidently with potential clients, alongside strong organizational abilities to handle day-to-day administrative tasks. You’ll play a key role in ensuring smooth operations, managing communications, and supporting business development initiatives.

Key Responsibilities:

Client Communication & Business Development Support

- Communicate directly with potential clients via email, calls, and virtual meetings
- Draft, proofread, and send professional correspondence on behalf of the VP
- Prepare briefing notes, client summaries, and meeting documentation
- Support CRM updates and maintain accurate records of client interactions
- Manage calendars, schedule meetings, and coordinate appointments
- Handle email correspondence and maintain organized inboxes
- Conduct online research and compile information for projects
- Assist with data entry, record keeping,



and file management
- Prepare reports, presentations, and documentation as needed
- Monitor deadlines and ensure timely completion of tasks
- Support communication across teams and external stakeholders
- Handle confidential information with discretion and integrity

Requirements:

- 2+ years of experience as a Virtual Assistant, Executive Assistant, or client-facing role
- Excellent written and verbal communication skills in English
- Strong organizational and time management abilities
- Proficiency with productivity tools (Google Workspace, Microsoft Office, CRM platforms)
- Ability to multitask and prioritize effectively in a fast-paced environment
- Professional demeanor and client-focused mindset

Preferred Qualifications:

- Experience supporting executives in business development or sales environments
- Familiarity with CRM systems (HubSpot, Salesforce, or similar)
- Exposure to international client communication and remote team coordination

Work Location: Remote

Job Type: Full-time

Work Location: Remote

📌 Virtual Assistant (Colombia)
🏢 InvenTel
📍 Colombia