Help Families Plan for Their Future as a Part-Time Legal Virtual Assistant

Remote (Latin America) | Boutique California Estate Planning Law Firm | Starting at $7+/Hour

About the Opportunity

We are a boutique estate planning law firm led by a solo practitioner based in Cardiff, California. The firm is seeking a highly organized and detail-oriented Legal Virtual Assistant to provide administrative and operational support in a collaborative, client-focused environment.

This role is ideal for someone who enjoys keeping projects organized, communicating professionally with clients, and working with modern technology and cloud-based systems. As a key member of a small team, you'll have the opportunity to make a meaningful impact while supporting a practice dedicated to delivering exceptional client service.

Core Values

We're looking for someone who naturally aligns with these values:

- Pursuit of Excellence
- Respect
- Heart-Centered Service
- Growth Mindset
- Continuous Learning

Schedule: Approximately 20 hours per week

Working Hours: Flexible between 9:00 AM – 5:00 PM Pacific Time, with a standard schedule of Monday–Thursday, 12:00 PM – 5:00 PM PT

Key Responsibilities

- Manage client communications exclusively through email in a timely and professional manner.
- Organize, maintain, and update digital client files.
- Prepare meeting agendas and create presentation slide decks.
- Build and maintain Excel spreadsheets, including client asset inventories.
- Schedule and manage appointments through Calendly.
- Organize workflows and ensure tasks progress efficiently.
- Compile and organize PDF documents using Adobe Acrobat.
- Send client reminders and follow up on outstanding information or missing documents.




- Track client progress and help ensure matters move efficiently toward completion.
- Work primarily within Google Workspace and specialized estate planning software.

Qualifications

- Previous experience as a Legal Virtual Assistant, Legal Administrative Assistant, Executive Assistant, or Administrative Assistant supporting a U.S. law firm.
- Experience supporting an estate planning or probate practice is highly preferred.
- Excellent written English communication skills.
- Exceptional attention to detail and organizational skills.
- Comfortable managing multiple priorities and deadlines.
- Strong proficiency with:
- Google Workspace (Docs, Sheets, Gmail, Drive)
- Microsoft Excel
- Adobe Acrobat (PDF compilation and editing)
- Calendly
- Tech-savvy and able to learn new software quickly.
- Professional, dependable, and highly responsive.
- Open to coaching and continuous improvement.

What We're Looking For

The successful candidate is someone who:

- Takes ownership of their work.
- Pays close attention to details and follows instructions carefully.
- Communicates professionally and empathetically.
- Enjoys creating organized systems and processes.
- Is proactive in following up with clients and keeping projects moving.
- Thrives in a collaborative environment and welcomes constructive feedback.

Why Join This Team?

Join a law firm where your work will have a direct impact on both the attorney and the clients they serve. You'll enjoy a adaptable part-time schedule, meaningful responsibilities, and the opportunity to grow alongside a firm that values excellence, respect, continuous learning, and heart-centered service.

We understand the complexities of navigating new opportunities in the legal space. You can trust that all employment inquiries are kept strictly confidential.

📌 Legal Virtual Assistant (Part-Time) – U.S. Estate Planning Law Firm (Colombia)
🏢 Hiring & Empowering Solutions
📍 Colombia