We are seeking a proactive, detail-oriented Executive Assistant & Meeting Booker to streamline executive operations and drive lead-generation outreach. In this role, you will manage executive calendars (supporting Chris), coordinate high-priority schedules, run targeted outbound LinkedIn campaigns, and maintain key CRM data to support company growth.

Key ResponsibilitiesCalendar & Executive Support

- Calendar Management: Own Chris’s Google Calendar, maintaining a zero double-booking buffer two weeks out and logging conflicts to the pending list.
- Confirmations & Inquiries: Send reminder messages for next-day external non-recurring meetings using standard templates. Respond to incoming email/scheduling requests based on urgency.
- Quarterly Direct Reports: Schedule 90-minute quarterly 1-on-1s for each of Chris’s direct reports (preferably in-person).

Outbound Lead Generation & CRM Operations

- LinkedIn Prospecting: Run campaigns targeting contacts from specialized databases (e.g., Penn University Contact Database, NIH PORTFOLIO) to book prospective client meetings.
- Pipedrive Management: Merge, tag, and filter incoming contact data.



Immediately log new opportunities in Pipedrive (PD) to alert the team.
- Monthly CRM Audits: Audit recently created accounts in Pipedrive to ensure all required fields are complete.

Daily Administrative Workflow

- Daily Scrum & Reporting: Send daily scrum reports detailing goals, recaps, blockers, and lists of pending/completed tasks.
- Day Closeouts: Complete daily closeouts for prior days to ensure no tasks or unconfirmed appointments are missed.
- Team Alignment: Attend weekly marketing meetings.

Qualifications

- Proven experience as an Executive Assistant, SDR, or Meeting Booker.
- High proficiency with Google Calendar, Pipedrive (or similar CRM), and LinkedIn outreach.
- Professional, clear written English communication skills.
- Strong task-prioritization skills and independent problem-solving ability.

Offer & Work Structure

- Work Environment: 100% Remote with adaptable scheduling.
- Compensation: Competitive salary based on experience.

Lugar de trabajo: Empleo remoto

📌 Meeting Booker / Executive Assistant (Colombia)
🏢 Arcweb Technologies
📍 Colombia