Reporting to: Group Finance Director

Location: Remote

Working Hours: USA Dallas Timezone

Esta vacante requiere inglés competente o fluido. La descripción se presenta en inglés porque el trabajo diario se realizará principalmente en inglés con equipos internacionales.

About the role

A new position within group finance, created to bring structure and control to purchasing, employee spend, and stock across our live entertainment operations in Ireland, the UK, the US and Australia. The role reports to the Finance Director and works closely with show producers, tour managers and the wider finance team. The successful candidate will inherit a blank canvas on procurement and is expected to build the process, not just maintain it.

Key responsibilitiesPurchase order process – design and implementation

- Design a group-wide PO process from first principles, covering vendor onboarding, approval matrices, spend thresholds, and documentation standards.
- Roll the process out across all group entities and show brands (Bingo Loco, Dayshift, Tipsy Rodeo, Touring), tailoring as required to local entities and currency requirements.
- Train show, production and office staff on the new process and act as the first point of contact for queries.
- Maintain the live PO register, match POs to supplier invoices, and resolve discrepancies before invoices are passed for payment.
- Periodically review the process and recommend improvements as the group grows.

Supplier sourcing and cost management

- Liaise with overseas suppliers, including manufacturers and trading agents in China, on quotes, samples, production timelines and shipping arrangements.
- Source and benchmark suppliers for props, costumes, branded merchandise,



consumables and event equipment, securing the best total cost (unit price, freight, duties, lead time and quality) rather than headline price alone.
- Negotiate pricing, payment terms and minimum order quantities; build and maintain a preferred supplier list across each territory.
- Coordinate freight, customs documentation and landed-cost calculations with the relevant logistics partners.
- Manage time-zone differences and communication with overseas suppliers, ensuring orders progress on schedule and issues are resolved promptly.
- Track supplier performance (quality, delivery, responsiveness) and review the supplier base on a regular cycle.

Employee spend review

- Review company card transactions, expense claims and per diems across the group on a regular cycle.
- Ensure receipts, coding and approvals are in order before transactions are posted.
- Identify out-of-policy spend, escalate exceptions, and work with budget holders to tighten compliance.
- Help develop and maintain a clear group expense policy that can be applied consistently across jurisdictions.

Stock management across jurisdictions

- Coordinate scheduled stock counts across each country, working with local show and venue teams to ensure counts are completed accurately and on time.
- Maintain centralised stock records covering props,



costumes, merchandise, branded items and consumables.
- Track stock movements between shows, tours and territories, and reconcile to underlying records.
- Investigate variances and report findings to the Finance Director.

Finance and tax administration support

- Assist the Finance Director with the preparation and filing of indirect taxes across the group, including US state sales and admissions taxes, UK VAT, Irish VAT and Australian GST.
- Gather and reconcile the underlying data (ticket sales by jurisdiction, taxable vs. exempt revenue, expense data for input credits) needed to support each filing.
- Maintain a group-wide filing calendar so deadlines across jurisdictions are visible and met.
- Provide general administrative support to the finance function, including ad hoc reporting, vendor correspondence and document management.

Job Type: Full-time

Application Question(s):

- Are you highly organized and detail-oriented, with a process-driven mindset?
- Would others say you are discreet and trustworthy when handling spend and expense data?

- Do you have working knowledge of Xero or a comparable cloud accounting platform.
- Are you CIPS or Part-qualified accountant (ACA, CIMA, CPA) or working towards qualification?

Experience:

- in a procurement role or similar : 5 years (Required)
- implementing or improving PO / procurement systems: 5 years (Required)
- working with import/export and dealing with customs agents: 1 year (Required)
- Excel skills (pivots, reconciliations across data): 1 year (Preferred)

Language:

- and are you fluent in English? (Required)

Work Location: Remote

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