Real Estate Operations Assistant

Job Type: Full-Time | Remote
Schedule: 35 hours/week | Monday–Friday | EST hours
Experience Required: Minimum 2 years in real estate support roles
Language Requirement: Fluent English & Spanish

Pay

- COP 3,620,000 – COP 4,660,000 per month

Job Overview

We are seeking a highly organized, detail-oriented, and proactive Bilingual Real Estate Operations Assistant to support daily operations and transaction management.

This is not an entry-level role. Candidates must have at least 2 years of direct experience supporting real estate agents, brokers, or real estate teams.

The idóneo candidate thrives in a fast-paced environment, understands real estate workflows, and takes ownership of keeping transactions and operations running smoothly from contract to close.

Key Responsibilities

- Manage real estate transaction files and ensure accuracy and compliance
- Draft contracts, offers, and related real estate documents for review
- Coordinate and confirm property showings
- Manage CRM pipelines, follow-ups, and client communications
- Track transaction timelines, deadlines, and milestones
- Maintain organized email inboxes and communications
- Manage calendars, scheduling, and appointments
- Communicate with agents, vendors, transaction coordinators, and stakeholders
- Support listing marketing materials and operational tasks
- Ensure smooth transaction flow from contract to close

Required Qualifications

- Minimum 2 years of direct real estate experience
- Experience supporting a real estate agent,



broker, or team
- Fluent in English and Spanish (written and spoken)
- Strong understanding of real estate transactions and contracts
- Familiarity with MLS systems and transaction workflows
- Excellent attention to detail and organizational skills
- Strong written and verbal communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Comfortable learning new systems and following structured processes

Preferred Qualifications

- Experience with high-volume real estate teams
- Transaction coordination experience
- CRM experience in real estate environments
- Familiarity with tools such as:
- GoHighLevel, Monday.com, Canva, Adobe Acrobat Pro, Google Workspace, Zoom

Who You Are

- Extremely organized and detail-oriented
- Process-driven and reliable
- Proactive and resourceful
- Professional and dependable
- Open to feedback and highly coachable
- Able to maintain confidentiality
- Committed to high-quality, consistent work

Why This Role

- Fully remote position
- Opportunity to work in a growing real estate business
- Exposure to advanced systems and real estate operations
- Strong focus on structure, accountability, and growth
- Long-term opportunity for the right candidate

Important Note

Applicants must have at least 2 years of direct real estate experience supporting agents, brokers, or real estate teams. Applications without relevant experience will not be considered.

Job Type: Full-time

Work Location: Remote

📌 Real Estate Operations Assistant (Colombia)
🏢 Goldbar Staffing
📍 Colombia