Real Estate Virtual Assistant — U.S. Transactions (Title / Escrow / Closing Support)

Asistente Virtual Inmobiliario

Remote | Full-time | Monday to Friday, U.S. Eastern TimeOpen to candidates based in Mexico, Colombia, and Argentina

Apply here: https://forms.gle/qzBb6jgJK8qDfneCA

About the Role

A U.S.-based residential real estate closing firm is hiring a Real Estate Virtual Assistant to support sale transactions from file opening through post-closing. Full training is provided on our systems and procedures.

This is a back-office transaction operations role — not a sales or client-advisory role. The work is focused on file accuracy, order tracking, document coordination, follow-up, and keeping closing files moving. You'll work directly with U.S.-based paralegals, attorneys, and an operations team who guide you through the firm's tools and workflows.

It's a strong fit if you've supported real estate transactions, title, escrow, closing coordination, mortgage processing, real estate law firm operations, or general admin/back-office work and want to specialize in U.S. closings.

Based on your experience and strengthas, you may be placed into one of two tracks:

- File Opening / Intake — opening new files, entering transaction data, placing third-party orders
- Post-Closing — preparing closing packages, reviewing disclosures, handling post-closing follow-ups

What You'll Do

Open and update transaction files in Qualia or a similar case management platform

Enter buyer, seller, property, lender, purchase price, and transaction details accurately

Pull public records, municipal records, registry records, and other transaction details as needed

Place and track title orders, survey requests, Municipal Lien Certificate (MLC) requests, and other third-party orders

Review closing documents,



title details, payoff information, and file details for accuracy

Support closing packages, payoff letters, insurance items, and post-closing correspondence

Track open items such as payoffs, checks, wire status, recordings, and missing documents

Follow up with the team, vendors, and third parties until items are completed

Flag discrepancies early when names, addresses, amounts, or documents don't match

What You'll Bring

2+ years in real estate transactions, title, escrow, mortgage, closing coordination, real estate law firm support, or administrative/back-office work

Sharp attention to detail with names, property addresses, financial figures, lender details, and file numbers

Strong professional written English

Practical judgment — knowing when to act, when to ask, and when to follow up

Comfort with SOPs, structured workflows, and deadline-driven files

A reliable home office and stable internet

Bonus Points For

Experience with U.S. real estate closings, title companies, escrow teams, settlement teams, mortgage teams, or real estate law firms

Experience as a Real Estate VA, Transaction Coordinator, Closing Coordinator, Title Assistant, Escrow Assistant, Mortgage Processor, Post-Closer, Real Estate Paralegal, or Closing Paralegal

Experience using Qualia or similar real estate, title, escrow, mortgage, or legal case management platforms

Experience reviewing closing disclosures, settlement statements, payoff statements, wire details, or recording documents

Experience working with U.S.-based teams remotely

Next Step

hortlisted candidates will be asked to complete a short assessment. Please complete the application form in full — incomplete applications will not be reviewed.

Apply here: https://forms.gle/qzBb6jgJK8qDfneCA

Job Type: Full-time

Work Location: Remote

📌 Real Estate Virtual Assistant — U.S. Transactions (Title / Escrow / Closing Support) (Colombia)
🏢 Executive Assistant Institute
📍 Colombia