Executive Assistant & Operations Coordinator (Construction)

Location: Remote (Open to International Candidates)

Pay: $12-15 USD per hour, depending on experience and qualifications

Type: Independent Contractor (Long-Term Opportunity)

Availability: Must be available and responsive during U.S. business hours

About Us

MVAN Enterprises, Inc. / Modern Stile Design Build is a custom residential builder specializing in luxury estate homes and exceptional client service. For over 20 years, we have built a reputation for quality craftsmanship, strong relationships, and attention to detail.

As our company continues to grow, we are seeking a highly organized, proactive professional to become a trusted partner to company leadership. This is an opportunity to work directly with executives, help improve operations, build systems, and play an important role in a growing business.

We are looking for someone who enjoys creating structure, keeping projects moving, and helping leaders stay focused on what matters most.

About the Role

We are hiring an Executive Assistant & Operations Coordinator to provide high-level support to two company executives.

This role combines executive assistance, operational coordination, and light construction administration. The majority of your work will involve managing communications, calendars, scheduling, documentation, research, and administrative processes. You will also assist with construction-related administrative tasks such as vendor coordination, document collection, and subcontractor compliance tracking.

This is an excellent opportunity for an experienced remote professional who wants a stable, long-term position with a collaborative and growing company.

What You'll Do

Executive Support

- Manage executive email inboxes and prioritize communications
- Draft, organize, and respond to correspondence as appropriate
- Coordinate meetings, appointments, and scheduling
- Manage executive calendars and resolve scheduling conflicts




- Assist with travel planning and logistics when needed

Communication & Coordination

- Communicate professionally with team members, vendors, subcontractors, and business partners
- Conduct outreach for scheduling, follow-ups, and information gathering
- Ensure important tasks and deadlines remain on track

Document & Process Management

- Organize files and documentation using OneDrive, SharePoint, and internal systems
- Maintain accurate records and administrative documentation
- Assist with developing and documenting workflows and Standard Operating Procedures (SOPs)
- Help improve organizational processes and efficiency

Vendor & Construction Administration Support

- Research vendors and subcontractors
- Collect and organize documentation such as insurance certificates and W-9 forms
- Verify licenses, registrations, and compliance requirements when needed
- Distribute project information and collect bid responses
- Organize submissions and documentation for executive review
- Help ensure subcontractors follow established administrative processes

Operations Support

- Assist with special projects and executive priorities
- Conduct research and compile information for decision-making
- Support ongoing operational improvements across the business

Required Qualifications

- Minimum 5 years of Executive Assistant, Administrative, Operations, Project Coordination, or similar experience supporting U.S.-based companies
- Excellent written and verbal English communication skills
- Exceptional organization, follow-through, and attention to detail




- Strong ability to prioritize tasks and manage multiple responsibilities independently
- Professional, dependable, and highly responsive
- Comfortable working in a remote environment with minimal supervision
- Strong proficiency with Microsoft Office 365, Outlook, Word, Excel, OneDrive, and Microsoft Teams
- Experience using AI tools to improve productivity and workflows
- High level of discretion and professionalism when handling confidential information
- Willingness to learn construction-related processes and terminology

Preferred Qualifications

Candidates with experience in any of the following areas are encouraged to apply:

- Construction, architecture, engineering, real estate, property development, or related industries
- Vendor management or subcontractor coordination
- Process improvement and SOP development
- Expense management and reporting
- Bluebeam Revu
- Adobe Sign
- Construction management software platforms
- AI workflow automation and process optimization
- Bilingual English and Spanish

Compensation & Schedule

- Independent Contractor engagement
- Long-term opportunity with a growing company
- Adaptable work arrangement
- Contractor manages their own schedule and work methods
- Availability during U.S. business hours is required
- Pay range: $12-15 USD per hour, depending on experience and qualifications

Why Join MVAN Enterprises?

- Work directly with company leadership
- Become a trusted right-hand partner to decision makers
- Long-term opportunity with a stable, growing business
- Opportunity to help build systems, processes, and operational structure
- Variety of responsibilities that keep the work engaging
- Support a high-end luxury residential construction company with an established reputation

If you are organized, proactive, detail-oriented, and enjoy helping leaders operate at their best, we would love to hear from you.

📌 Executive Assistant & Operations Coordinator (Construction) (Colombia)
🏢 MVAN Enterprises, Inc. (Modern Stile Design Build)
📍 Colombia