Great Harbors Home Services

Virtual Assistant

Fully Remote | Full-Time | $8 - $10 USD/hour

Keep the Business Running Smoothly From Anywhere.

Great Harbors Home Services is a residential renovation firm based in Falmouth, MA. We specialize in well-planned interior and exterior remodeling projects for local homeowners who value clear communication, clean job sites, and dependable results.

We're looking for a Remote Office Manager / Virtual Assistant to be the backbone of our administrative operations. You'll keep our systems organized, documentation accurate, and communication flowing so our field and project teams can focus on production.

This is a fully remote role, open to overseas candidates who are detail-oriented, tech- savvy, and ready to support a growing U.S.-based construction company.

What You'll Do

- Answer phones, route inquiries, and manage company communication
- Maintain project files, contracts, and documentation in our project management system (Structur)
- Support Project Managers with documentation, scheduling, and compliance needs
- Track permits, licenses, renewals, and expiration dates
- Manage subcontractor and vendor compliance (COIs, W-9s, lien waivers, licenses)
- Process permits, licenses, and insurance certificates
- Enter and update client, vendor, and project data consistently
- Scan, upload, organize, and file all company documents
- Prepare Accounts Payable and Accounts Receivable support documents for the bookkeeper
- Collect and organize receipts, invoices, and payables
- Maintain safety documentation,



toolbox talks, and incident reports
- Coordinate company meetings, schedules, calendars, and agendas
- Update recurring tasks, logs, and operational checklists
- Flag missing documents, compliance gaps, or operational issues to leadership

What You Need

- Strong organizational skills and attention to detail
- Excellent written and spoken English communication
- Proficiency with Microsoft Office (Word, Excel, Outlook) and Google Workspace
- Experience with CRM or project management software (Structur experience is a plus)
- Ability to work independently and manage multiple tasks
- Reliable internet connection and a quiet home office setup
- Experience in construction, real estate, or professional services administration is a plus

What You'll Gain

- $8 - $10 USD/hour (based on experience)
- Full-time, consistent remote work
- Opportunity to grow with a U.S.-based company
- Work with a supportive, organized team
- Gain experience in U.S. construction administration

Who You Are

You're someone who takes pride in keeping things organized. You're proactive, not reactive you spot missing documents before they become problems. You communicate clearly and professionally, and you're comfortable working independently in a remote environment.

You don't need to be a construction expert. But you do need to be detail-oriented, reliable, and eager to learn how a residential renovation company operates.

Great Harbors Home Services is an equal opportunity employer.

📌 Virtual Assistant (Colombia)
🏢 Great Harbors Home Services
📍 Colombia