ABOUT THE ROLE
We are looking for a detail-oriented Marketing Event Specialist to support the execution of tradeshows, conferences, sponsorships, and brand awareness initiatives.
This role requires a strong mix of project management, event coordination, and operational discipline, with a focus on ensuring seamless execution across multiple events and stakeholders.
You will report directly to the Marketing Manager and play a key role in keeping event operations organized, on time, and within scope.
Your work will ensure that all event-related deliverables, logistics, and communications are properly managed to maintain execution excellence and support overall marketing goals.
REQUIREMENTS
2 years of experience in event coordination, preferably in marketing events, tradeshows, or sponsorships
Proven experience managing projects, timelines, and deliverables using tools like Wrike, Asana, Monday.com, or similar
Advanced English level (C1+) with strong written and verbal communication skills
Experience with budget tracking, invoice processing, and financial documentation
Strong organizational skills with the ability to prioritize tasks and meet tight deadlines
High attention to detail and ability to maintain accurate documentation and reporting
Portfolio of projects demonstrating hands-on event coordination experience (required)
RESPONSIBILITIES
Event Planning & Execution
Support the end-to-end planning and execution of tradeshows, conferences, and sponsorships
Coordinate logistics, deadlines, and deliverables with event organizers and internal stakeholders




Maintain event portals and ensure all required materials are submitted accurately and on time
Project Management & Tracking
Manage event-related projects in Wrike or similar tools, including timelines, tasks, and status updates
Update project plans and provide regular reporting on progress, risks, and blockers
Ensure deliverables are completed within scope and aligned with overall marketing objectives
Budget & Documentation Control
Track event budgets, process invoices, and maintain accurate financial records
Organize and maintain documentation related to contracts, logistics, and deliverables
Ensure all event documentation is accessible, structured, and audit-ready
Collaborate with internal teams and external vendors to ensure smooth execution
Communicate timelines, requirements, and expectations clearly across stakeholders
Build strong working relationships to support alignment and delivery quality
Process Improvement & Operations
Identify inefficiencies in event workflows and propose process improvements
Support the standardization of event and sponsorship procedures
Stay updated on best practices through trainings and webinars to improve execution quality
WHAT SUCCESS LOOKS LIKE
Events are delivered on time and within budget; all deliverables meet quality and brand standards
Project timelines are consistently met; stakeholders are aligned and well-informed throughout execution
Processes become more efficient over time; documentation and workflows are standardized and scalable
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📌 Corporative Event Coordinator (Medellín)
🏢 Solvo Global
📍 Medellín