We are seeking a highly organized and detail-oriented Administrative & Financial Assistant to support our operations across the LATAM region. Based out of Colombia, reporting to the Finance Director, this role provides critical administrative, financial, commercial, and client-support coordination to ensure efficient regional operations.

The successful candidate will play a key role in managing invoicing and collections follow-up, vendor invoicing, travel logistics, project documentation, customer-related administrative processes, and internal coordination activities. This position requires excellent communication skills, strong organizational abilities, and a proactive approach to supporting both clients and internal teams.

Key Responsibilities

- Coordinate invoicing activities and collections follow-up with clients and the billing team to support timely and accurate payment processing.
- Act as a liaison for administrative, billing, and documentation matters between LATAM clients and internal teams, ensuring professional and responsive communication.
- Coordinate vendor activities and payments in accordance with company policies and procedures.
- Record financial transactions including customer invoices, vendor invoices, cash receipts, and cash disbursements within the financial system.
- Review quotes, purchase orders, CRM records, and project documentation after project award to ensure completeness and alignment.
- Maintain organized project and client records for reporting, documentation, and future reference.
- Coordinate travel arrangements, itineraries, and logistical support for LATAM personnel and regional activities.
- Support administrative processes within systems such as SAP, Ariba, CRM platforms, and other business applications.




- Manage internal requests for corporate resources to support sales, operations, and client-facing activities.
- Assist with planning and coordinating customer meetings, workshops, events, and regional initiatives.
- Track outstanding administrative actions and follow up on open items to ensure efficient project and operational execution.
- Identify and recommend opportunities to improve workflows, documentation controls, and coordination practices.

What You'll Bring

Education

- College diploma or Bachelor's degree in Business, Administration, or a related field preferred.

Experience

- 2 to 5 years of experience in administration, data entry, commercial support, customer service, or client coordination.
- Experience working with clients and cross-functional teams in a professional environment.
- Mining industry experience is considered an asset.

Technical Skills

- Strong proficiency in Microsoft Office Suite, particularly Word, Excel, and PowerPoint.
- Experience with SAP, Ariba, CRM systems, or similar business platforms is an asset.
- English proficiency required for communication with internal stakeholders and clients.
- Exceptional organizational skills and attention to detail
- Effective verbal and written communication skills
- Ability to manage multiple priorities in a fast-paced environment
- Strong follow-through and problem-solving abilities
- Team-oriented approach with a proactive mindset

Why Join Us?

You'll be part of a collaborative team that values initiative, accountability, and continuous improvement. This role offers the opportunity to work across multiple business functions, support international operations, and contribute to the success of a growing regional organization.

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📌 Administrative and Financial Assistant (Colombia)
🏢 ESG Solutions
📍 Colombia