Operations Manager The person who keeps the business running — building systems, managing teams, and making sure nothing falls through the cracks.
Field Details Sector Business Operations — Remote Teams / Small Business / Service Companies Education University degree required Experience 2+ years in an operations or business management role AI Fluency Intermediate — uses operations-related AI tools daily Rate $10/hr - Max TBD Type Full-time · 40 hrs/week OR Part- Time - 20 hrs / week Hours Client's business hours — time zone overlap required Location Remote · Integral What They Do Systems Processes Build and maintain SOPs so the team knows how to do things the right way Spot what's not working and fix it — don't wait to be asked Make sure tools and platforms are being used correctly across the team Team People Help with hiring, onboarding, and keeping the team on track Run team meetings and keep everyone aligned Support and guide team members when they need help Finance Vendors Track invoices, billing, and vendor payments Manage relationships with vendors and service providers Keep contracts, licenses, and compliance documents up to date Reporting Results Build dashboards and reports that show how the business is doing Share clear, simple updates with leadership on a regular basis Support planning sessions with data and operational context AI Tools in Daily Work Use AI to write SOPs, summarize meetings, draft reports, and handle research faster Tools expected: Claude, ChatGPT, Gemini — for writing, summarizing, and decision support Tools expected: Notion AI, ClickUp AI — for task management, documentation, and planning Tools expected:



Zapier / Make — for automating repetitive operational tasks Tools expected: Google Sheets + AI plugins, Airtable — for dashboards and tracking Tools expected: Loom — for async team communication and process walkthroughs Tools expected: Slack + AI integrations — for team coordination and follow-up Requirements University degree (any field) 2+ years in an operations, business management, or similar role English B2+ — written and spoken Intermediate AI fluency — uses operations-related AI tools daily, not just occasionally Familiar with CRM and project management tools Organized, proactive, and comfortable making decisions independently Available during client business hours — time zone overlap required Preferred Experience supporting a founder or executive in a remote setting Experience managing vendors, contractors, or remote team members Familiarity with basic finance tracking — invoices, billing, expenses Background in fast-growing or remote-first companies Tools Platforms Project management: Asana, ClickUp, Notion, Trello, or similar CRM: Go High Level, HubSpot, or similar Automation: Zapier, Make, or similar Communication: Slack, Zoom, Google Meet Productivity: Google Workspace or Microsoft Office AI tools: Claude, ChatGPT, Gemini, Notion AI, ClickUp AI Reporting: Google Sheets, Airtable, or similar Async video: Loom 90-Day Success Markers All key processes are documented in clear, easy-to-follow SOPs A KPI dashboard is live and updated without being asked At least one repetitive task has been automated Leadership is spending less time on day-to-day operational decisions Vendor and finance records are clean and current

📌 Operations Manager (Bogotá)
🏢 Seamless Assist
📍 Bogotá