Business Executive Coordinator

Position Purpose

Provide comprehensive support to the President of HiCue Speakers by optimizing their time and enabling the effective execution of the company's strategic and operational priorities. Serve as a strategic and organizational partner to the President and the leadership team by anticipating needs, coordinating people and processes, managing communications, and ensuring timely follow-up and execution of key commitments and initiatives.

Key Responsibilities: 1. Task Management & Follow-up: Ensure that tasks assigned to different teams or individuals are completed efficiently and on time.

Proactively monitor progress to prevent delays or outstanding items in critical processes.

Maintain an up-to-date tracking system to support prioritization and achievement of business goals.

Prepare and lead weekly meetings with the President to review priorities, progress, and next steps.

Conduct weekly one-on-one follow-up meetings with the Commercial Directors regarding action items resulting from committees and leadership meetings.

Monitor leads, sales opportunities, and the Salesforce pipeline, ensuring information is accurate, current, and properly documented.

Track agreements and action items recorded in committee and board meeting minutes, sending reminders as needed to ensure timely completion.

2.

Email & Communication Management: Review, prioritize, and respond to emails based on urgency and relevance, ensuring critical communications reach the President promptly.

Draft and send emails on behalf of the President while maintaining a professional tone aligned with the company's voice and values.

Organize and manage correspondence to optimize information flow and reduce administrative burden.





Forward relevant information from the President's inbox to the appropriate team members based on departmental needs.

Coordinate internal and external meetings, including calendar management, invitations, and communication with clients and stakeholders.

3.

Operational & Administrative Execution: Manage operational and administrative activities that maximize the President's productivity, including calendar management, meeting coordination, and personal logistics.

Lead or coordinate special projects and delegated assignments requiring focused attention.

Collaborate with cross-functional teams to address immediate operational needs and strategic initiatives.

Manage the President's executive calendar, including daily reminders and meeting coordination.

Coordinate all travel logistics for the President, including airport transportation, flights, hotel reservations, travel itineraries, and calendar updates.

Take meeting notes and prepare committee and board meeting minutes within established deadlines.

4.

Strategic & Organizational Support: Participate in key meetings by taking notes, summarizing decisions, and ensuring follow-through on agreed action items.

Anticipate the President's needs by identifying potential risks, opportunities, and areas for improvement.





Handle highly confidential and sensitive information with the utmost discretion and professionalism.

Prepare drafts of strategic communications, including semiannual reports for Senior Advisors and Talent.

Ensure that no critical issue goes unattended by serving as the central coordination point between the President and the leadership team.

Prepare monthly executive reports and presentations on the commercial performance of the company's key strategic talent.

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Adecuado Candidate Profile

Education

Bachelor's degree in Business Administration, Economics, Communications, or a related field.

Experience

Minimum of two (2) years of experience in executive support, executive assistance, strategic coordination, or administrative management roles.

Skills

Exceptional organizational and time management skills.

Excellent written and verbal communication abilities.

Strong sense of initiative, attention to detail, and the ability to solve problems independently.

Advanced proficiency with digital tools, including email platforms, calendar management, CRM systems (preferably Salesforce), and spreadsheet applications.

Languages

Fully bilingual (English and Spanish).

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Core Competencies

Excellent time management and prioritization.

Results-oriented mindset.

Adaptability and ability to thrive in changing environments.

Ability to perform effectively under pressure while maintaining a high level of accuracy.

Integrity, discretion, and ethical handling of confidential information.

This role is a critical partner in ensuring the effectiveness, productivity, and operational excellence of the President and the leadership team at HiCue Speakers.

📌 Business Executive Coordinator (Bogotá)
🏢 HiCue Speakers
📍 Bogotá