Schedule: Full-time (8 hours per day), Monday through Friday

Hours: 9:00 AM–5:00 PM Eastern Time

Location:

100% Remote (must be based in Colombia)

Job Type:

Independent contractor

Payment:

USD $1,000 - $1,200 (paid monthly)

Note: We use live activity monitoring during working hours to ensure productivity and data security. By applying, you consent to this policy. ⚠️

About Us:

Orchid supports U.S.-based Real Estate Companies and professionals with highly trained, bilingual professionals based in Colombia.

About the Role: We are hiring an experienced Real Estate Executive Assistant to support the leader of a growing real estate team and approximately four to five team members. This is not a basic task-based assistant role.

We are looking for someone who can take ownership of administrative operations, anticipate needs, solve problems independently, and consistently take work off the team leader’s plate. You will begin as an Executive Assistant, with a clear opportunity to grow into an Administrative Leader overseeing vendors, systems, and day-to-day administrative operations.

Key Responsibilities

- Manage real estate listings from the administrative and marketing side
- Enter and maintain accurate listing information in KW Command
- Coordinate photographers, videographers, and other vendors
- Communicate professionally with clients, primarily sellers
- Manage emails, text messages, and phone calls
- Schedule appointments and maintain an organized calendar
- Support four to five real estate team members
- Provide front-office and back-office administrative support
- Create, follow, and improve checklists and internal processes
- Track deadlines, follow-ups,



and outstanding action items
- Identify solutions before escalating problems
- Ensure no client service detail or administrative step is missed

This position focuses on listing management and administrative operations. It does not include contract-to-close transaction coordination.

Required Qualifications

- At least 2–3 years of administrative or executive assistant experience
- Excellent spoken and written English
- Strong customer service and client communication skills
- Exceptional organization and attention to detail
- Ability to manage multiple priorities in a fast-paced environment
- Strong judgment, ownership, and accountability
- Ability to work independently with minimal supervision
- Confidence using technology and learning new systems
- Availability to work Monday through Friday, 9:00 AM–5:00 PM Eastern Time

Strongly Preferred
- Previous experience supporting a real estate professional or team
- Experience working with Keller Williams
- Hands-on experience using KW Command
- Familiarity with real estate listings and seller communication
- College education or at least two years of college

Technology Experience with the following is preferred:
- KW Command
- Trello
- Microsoft Office
- Microsoft Excel
- Canva for basic marketing materials and email graphics

Apply Directly Please submit your résumé to [email protected] with the subject line “KW Executive Assistant – [Your Name]” and a brief introduction describing:

- Your real estate administrative experience
- Any experience with Keller Williams or KW Command
- The size and type of teams you have previously supported
- Your availability to start

📌 Real Estate Executive Assistant (Colombia)
🏢 Orchid - Virtual Support
📍 Colombia