Schedule: Full-time (8 hours per day), Monday through Friday

Hours: 9:00 AM–5:00 PM Eastern Time

Location: 100% Remote (must be based in Colombia)

Job Type: Independent contractor

Payment: USD $1,000 - $1,200 (paid monthly)

Note: We use live activity monitoring during working hours to ensure productivity and data security. By applying, you consent to this policy. ⚠️ About Us: Orchid supports U.S.-based Real Estate Companies and professionals with highly trained, bilingual professionals based in Colombia.

About the Role: We are hiring an experienced Real Estate Executive Assistant to support the leader of a growing real estate team and approximately four to five team members. This is not a basic task-based assistant role. We are looking for someone who can take ownership of administrative operations, anticipate needs, solve problems independently, and consistently take work off the team leader’s plate.

You will begin as an Executive Assistant, with a clear opportunity to grow into an Administrative Leader overseeing vendors, systems, and day-to-day administrative operations. Key Responsibilities

Manage real estate listings from the administrative and marketing side

Enter and maintain accurate listing information in KW Command

Coordinate photographers, videographers, and other vendors

Communicate professionally with clients, primarily sellers

Manage emails, text messages, and phone calls

Schedule appointments and maintain an organized calendar

Support four to five real estate team members

Provide front-office and back-office administrative support

Create, follow, and improve checklists and internal processes

Track deadlines, follow-ups,



and outstanding action items

Identify solutions before escalating problems

Ensure no client service detail or administrative step is missed

This position focuses on listing management and administrative operations. It does not include contract-to-close transaction coordination.

Required

Qualifications

At least 2–3 years of administrative or executive assistant experience

Excellent spoken and written English

Strong customer service and client communication skills

Exceptional organization and attention to detail

Ability to manage multiple priorities in a fast-paced environment

Strong judgment, ownership, and accountability

Ability to work independently with minimal supervision

Confidence using technology and learning new systems

Availability to work Monday through Friday, 9:00 AM–5:00 PM Eastern Time Strongly Preferred

Previous experience supporting a real estate professional or team

Experience working with Keller Williams

Hands-on experience using KW Command

Familiarity with real estate listings and seller communication

College education or at least two years of college Technology

Experience with the following is preferred:

KW Command

Trello

Microsoft Office

Microsoft Excel

Canva for basic marketing materials and email graphics Apply Directly Please submit your résumé to [email protected] with the subject line “KW Executive Assistant – [Your Name]” and a brief introduction describing:

Your real estate administrative experience

Any experience with Keller Williams or KW Command The size and type of teams you have previously supported

Your availability to start

📌 Real Estate Executive Assistant (Colombia)
🏢 Orchid - Virtual Support
📍 Colombia