We are looking for a highly organized and proactive Executive Assistant to support a growing real estate business. This role involves managing emails, organizing business development data, conducting research, and communicating with apartment communities to establish corporate leasing partnerships.
The adecuado candidate is detail-oriented, confident on the phone, tech-savvy, and comfortable using AI tools to improve productivity and streamline research.
Key Responsibilities
- Manage and organize the executive's email inbox.
- Research apartment communities and compile prospect lists using AI and online resources.
- Maintain and update Excel spreadsheets with accurate property information, including:
- Leasing office contact names
- Phone numbers
- Email addresses
- Corporate leasing availability
- Notes from conversations
- Call apartment leasing offices to gather information and build relationships.
- Follow up with apartment communities that previously declined or requested future contact.
- Maintain detailed call notes and update CRM/spreadsheets accordingly.
- Assist with tracking new business relationships and acquisition opportunities.
- Complete additional administrative tasks as assigned.
Qualifications
- Must have at least 2 years of experience working with U.S. clients.
- Must currently reside in Colombia and be available to work during EST business hours.
- Excellent spoken and written English with a clear, professional phone presence.
- Comfortable making a high volume of outbound calls and following up consistently.
- Strong organizational skills and exceptional attention to detail.
- Proficient in Microsoft Excel or Google Sheets.
- Experience using AI tools (such as ChatGPT) to assist with research and data organization is highly preferred.
- Previous experience as an Executive Assistant, Administrative Assistant, Virtual Assistant, or Business Development Assistant is a plus.
- Ability to work independently, manage multiple priorities, and maintain accurate records.
Preferred Skills
- Experience in real estate, property management, leasing, or business development.
- Strong communication and relationship-building skills.
- Comfortable learning new systems and processes.