Office Coordinator (Remote – South America)

Inspections On Time | Full-Time | Remote | 9:00 AM – 5:00 PM EST

Inspections On Time is a third-party electrical inspection agency with over 20 years of experience, certified by IAEI and ICC. We serve contractors and homeowners across Rockland, Orange, Sullivan, Ulster, Columbia, and Dutchess Counties in New York's Hudson Valley, with service available 24/7 including weekends.

We're hiring a remote Office Coordinator to be the central point of contact between our inspectors, clients, and municipal offices. This is a full-time position open to candidates based in South America, working hours that closely align with our Eastern Time (EST) business day — 9:00 AM to 5:00 PM EST, Monday through Friday.

What you'll do:

- Answer incoming calls promptly and professionally — a top priority for us
- Schedule and coordinate rough, final, survey, service, generator, and pool inspections across our service area
- Prepare and send final inspection certificates promptly to contractors, homeowners, and municipal building departments
- Track expiration dates and manage timely renewal of inspector licenses, business licenses,



and certifications
- Manage accounts receivable — invoice clients and follow up on pending or overdue payments
- Manage accounts payable — process vendor bills and ensure timely payment of business expenses
- Maintain accurate inspection, billing, and licensing records

What we're looking for:

- 1+ years of office admin, scheduling, or customer service experience (construction, real estate, or inspection industry a plus)
- Experience with AR/AP or bookkeeping (e.g., QuickBooks) preferred
- Excellent phone etiquette and strong written/spoken English
- Highly organized and comfortable managing multiple schedules, deadlines, and renewal dates
- Tech-savvy — proficient in Google Workspace and quick to learn new software
- Dependable, professional, and able to work independently in a remote role
- Based in South America, in a time zone with little to no difference from U.S. Eastern Time (e.g., Colombia, Peru, Ecuador, or similar)

Job Type: Full-time

Language

- English (Required)

Work Location: Remote

📌 Office Coordinator (Remote – South America) (Colombia)
🏢 EZ Electric
📍 Colombia