: HR Administrator is seeking a highly organized and detail-oriented HR
Administrator to support internal operations and client deliverables. This role is designed to remove time-intensive administrative tasks from the founder so she can focus on high value strategic consulting, advisory work, and business development.
The adecuado candidate has hands-on experience supporting U.S.-based HR functions,
strong research capabilities—especially in state-specific employment compliance—and the ability to adapt HR documentation across multiple industries. While the role does not begin as client-facing, future involvement is welcomed as the candidate grows.
Candidates comfortable supporting light outbound outreach or sales-related administrative tasks will stand out, though HR administration remains the core priority.
Responsibilities
HR Administration & Documentation
- Draft, update, and customize U.S. employee handbooks across various industries
(prior experience required; guidance available when needed).
- Research and apply state-specific employment laws (excluding California and New
York).
- Assist in creating and maintaining:
o Standard Operating Procedures (SOPs)
o Job descriptions o KPIs and internal documentation
- Ensure accuracy, alignment, and professionalism across all HR materials.
Recruiting & HR Support
- Provide recruiting administrative support within Zephyr’s hourly-based HR model.
- Assist with candidate coordination, documentation, scheduling, and process tracking.
- Support HR project work tied to client engagements (non-client-facing).
Nice-to-Have: Business Development / Outreach Support
- Assist with light outbound outreach, email follow-ups,
or prospect list building.
- Support sales or partnership-related administrative tasks as needed.
- Opportunity for performance-based bonuses on new business support (when applicable).
Qualifications
- Minimum 2 years of experience in a designated HR role (HR-specific work only).
- Proven experience supporting U.S.-based HR functions — this is a must.
- Strong working knowledge of U.S. employment compliance and the ability to guide clients accordingly.
- Experience drafting or updating employee handbooks.
- Recruiting experience (required).
- Excellent written English and superb attention to detail.
- Highly organized, dependable, and comfortable working independently in a remote environment.
- Ability to tailor communication style and documentation for varying industries.
- Tech-savvy and adaptable to different client systems and processes.
Preferred / Nice-to-Have Qualifications
- Experience supporting consulting firms or professional services environments.
- Exposure to recruiting administration or HR operations workflows.
- Comfortable with outbound communication or sales-adjacent tasks.
- Familiarity with HR compliance across multiple U.S. states.
- Experience working with U.S. clients while based internationally.
- Spanish proficiency is a plus.
Skills:
- Highly organized and detail-oriented
- Calm under pressure
- Strong customer service mindset
- Personable, human-centric, and approachable
- Clear and confident communicator (not timid or condescending)
- Professional and humble
Candidates should be tech-savvy and adaptable, as systems vary by client. Tools commonly used include: