ABOUT THE BUSINESS

We are a human-centered experience agency that builds spaces where real people connect — and brands thrive because of it.

We turn insight into unforgettable moments: pop-ups, festivals, summits, product launches, and live experiences for some of the biggest names in consumer and entertainment. We think big, we sweat every detail, and we measure our work in billions of impressions and real, lasting cultural resonance.

We've teamed up with Handoff to bring on board a sharp, proactive Executive Business Partner to the CEO — someone ready to be the connective tissue across a fast-moving, creatively driven business where no two days look the same.

RESPONSIBILITIES

Strategic Execution & Priority Management:

Track and drive progress across CEO priorities and key business initiatives

Maintain a centralized view of decisions, follow-ups, risks, and bottlenecks

Identify gaps or delays and escalate with proposed solutions

Ensure alignment across internal teams, timelines, and deliverables

Own and move forward select internal projects from start to finish

Executive & Business Operations Support:

Oversee the CEO's calendar, inbox, and scheduling priorities

Prepare meeting agendas, briefing documents, and post-meeting recaps within 24 hours

Act as liaison between the CEO and internal teams across operations, finance, legal, client projects, and content

Track key decisions, approvals, and outstanding deliverables across all workstreams

Coordinate travel and high-priority logistics in alignment with CEO priorities

Manage studio scheduling and coordinate with operations as needed

Business Rhythm, Systems & Infrastructure:

Maintain daily, weekly, and monthly workflows that keep the business running smoothly

Track outstanding items across contracts, payments, hiring, CRM, and projects

Maintain and update SOPs, workflows, and internal documentation

Own and optimize the agency's technology ecosystem, including Google Workspace, project management tools, and automation platforms





Conduct quarterly systems audits and troubleshoot technical issues as they arise

Executive Support & Personal Logistics:

Manage personal scheduling and logistics in support of CEO effectiveness

Coordinate key appointments, travel, and personal priorities

Support financial organization and administrative tracking where needed

Handle ad hoc requests that support both business and personal priorities

ABOUT YOU

2–4 years of experience in executive support, business development, operations, or a similar role

Exceptional organizational skills with strong attention to detail and follow-through

Strong business judgment and the ability to quickly understand client and agency needs

Excellent written and verbal communication skills

Proactive, solutions-oriented mindset with the ability to anticipate needs before they're asked

Comfortable working independently in a fast-paced, evolving environment

High level of discretion, professionalism, and emotional intelligence

Strong technical proficiency across Google Workspace, CRM systems, and project management tools

Based in Colombia, with a reliable remote setup to support real-time collaboration with a U.S.-based CEO

Fluent English proficiency, with polished written and verbal communication

NICE TO HAVE

Experience in experiential marketing, events, or creative agency environments

Background in sales support or business development

Familiarity with agency workflows and client service models

Previous experience supporting founders or C-level executives

Genuine interest in culture, events, and the experiential industry

WHY YOU’LL LOVE IT

Sit at the right hand of a CEO and directly shape how a growing creative agency runs

Get real exposure across business development, operations, and executive strategy — not just admin

Work on projects behind some of the most memorable brand experiences in the industry

Build deep trust and autonomy fast — this is a high-visibility, high-impact seat

Join a team that thinks big, moves fast, and treats every detail like it matters — because it does

📌 Executive Business Partner (Colombia)
🏢 Handoff
📍 Colombia