We are seeking a
General Virtual Assistant
with
prior experience working directly with U.S.-based clients
. This role is idóneo for someone who enjoys structure, communicates clearly, and takes pride in keeping things organized.
We are not just looking for someone to complete tasks.We want someone who can
anticipate needs, stay organized, and help the team move faster with less friction.
Key Responsibilities
Calendar & Meeting Management
- Manage executive calendars and schedule meetings across multiple time zones
- Coordinate internal and client meetings
- Send calendar invitations and reminders
- Prepare agendas and meeting notes when required
Administrative Support
- Handle day-to-day administrative tasks for leadership
- Manage email follow-ups and organize inboxes when needed
- Maintain organized files, documents, and shared folders
- Assist with document preparation and formatting
Coordination & Communication
- Coordinate with internal team members and external partners
- Assist with meeting logistics and follow-ups
- Help ensure deadlines and commitments are tracked
Operational Support
- Assist with basic reporting, spreadsheets, and documentation
- Support simple research and information gathering tasks
- Help maintain internal process documentation
Required Experience
- 4- 6 years of experience
as an Administrative Assistant, Executive Assistant, or similar role
- Strong organizational and prioritization skills
- Excellent English communication (spoken and written)
Technical Skills
- Google Workspace (Calendar, Docs, Sheets, Gmail)
- Microsoft Office (Word, Excel, PowerPoint)
- Zoom / Google Meet / Teams
- Project tools such as Asana, ClickUp, or Trello (preferred)
Preferred (Nice to Have)
- Experience supporting U.S.-based teams
- Experience working in a remote environment
- Familiarity with CRM or project management system
Interview Process
Step 1:
Video Interview & Communication Assessment (Ducknowl)