You are the consummate organizer—the person others rely on to keep complex initiatives moving smoothly. You thrive in fast-paced environments with competing priorities, constant change, and multiple stakeholders. You anticipate problems before they occur, solve them with tact and diplomacy, and keep people on track by thinking two steps ahead. You are the glue that holds teams, projects, and communications together.
This role blends executive-level administrative support with coordination, providing operational, communication, data, and project management support across leadership, internal teams, and all-agency initiatives.

Key Responsibilities
Organize, update data, and maintain data, information, and resources across multiple systems and platforms
Perform additional data entry as necessary
Update existing templates for weekly, monthly, and quarterly celebrations, communications, and agency updates
Create new templates when and where necessary to streamline processes
Draft communications and compose first drafts of all-agency emails as needed




Send and respond to monthly and quarterly emails related to ongoing social and engagement activities
Send and update all-agency meeting holds on calendars as necessary
Draft and send agendas for weekly all-agency meetings
Provide project-management-style support for internal all-agency meeting presentations
Work with Business Support Coordinators regarding all-agency events
Provide ideas and recommendations to improve efficiency and streamline processes
Provide general team support and additional support as needed
Connect with other support staff to ensure executive calendars are planned, aligned, and free of conflicts
Ensure executives have sufficient time to complete meeting preparation and assist with material development as needed
Set up conference calls and video conferences, reserve conference rooms
Work closely with executives to ensure pressing tasks are handled in a timely manner and assist where possible
Follow up

📌 Administrative Assistant (Bogotá)
🏢 Omnicom Global Solutions Colombia
📍 Bogotá