We are a growing staffing company seeking a highly organized, proactive, and resourceful Executive Assistant to support our daily operations. This role goes beyond traditional administrative support—we're looking for someone who can think ahead, take initiative, communicate confidently, and become a trusted right hand to the company owner.
The idóneo candidate has previous Executive Assistant experience, understands the recruitment process, is comfortable using modern technology such as Crelate and Claude AI, and can work independently with minimal supervision.
Responsibilities
- Manage the executive's calendar, appointments, and meeting schedule.
- Coordinate Zoom meetings and send invitations to candidates and clients.
- Create employment contracts and onboarding documents.
- Upload and organize resumes, candidate documents, and interview records.
- Maintain accurate candidate records within the Applicant Tracking System (ATS).
- Conduct candidate outreach and follow up with applicants throughout the hiring process.
- Record and organize interview notes.
- Assist with recruiting and hiring activities as needed.
- Perform data entry and other administrative tasks.
- Identify ways to improve workflows and assist with day-to-day operations.
- Use AI tools, including Claude AI, to improve efficiency and support daily tasks.
Requirements
- Previous experience as an Executive Assistant, Administrative Assistant, or similar role.
- Excellent written and spoken English with clear, professional communication.
- Strong organizational skills and exceptional attention to detail.
- Ability to manage multiple priorities in a fast-paced environment.
- Able to work independently, solve problems, and take initiative without constant direction.
- Comfortable managing calendars, scheduling meetings, and coordinating multiple tasks.
- Tech-savvy with the ability to quickly learn and adapt to new softwar