Description
Virtual Assistant (Administrative & Operations Support) – Remote
Position Type: Full-Time, Remote
Working Hours: U.S. Client Business Hours (adaptable based on client needs)
About the Role
At Pavago, one of our clients is hiring a Virtual Assistant to provide reliable administrative and operational support across the business.
This role goes beyond basic admin work. You’ll help keep operations running smoothly by managing calendars, maintaining CRM data, supporting projects, and ensuring nothing falls through the cracks. If you’re organized, proactive, and enjoy keeping teams on track, this role is a great fit.
What You’ll Do
Administrative Support
- Manage calendars, meetings, and scheduling.
- Draft professional emails and business documents.
- Prepare meeting notes and track follow-up items.
- Keep priorities organized and on schedule.
CRM & Data Management
- Maintain accurate CRM records and spreadsheets.
- Update customer and business information.
- Organize files using Google Drive, Dropbox, or SharePoint.
Research & Task Support
- Research competitors,
vendors, and market trends.
- Prepare summaries and reports.
- Assist with ad hoc administrative and operational tasks.
Customer & Vendor Coordination
- Respond to basic client inquiries or route them appropriately.
- Communicate with vendors and follow up on outstanding tasks.
- Ensure projects continue moving without delays.
Operations & Project Support
- Assist with invoicing, expense tracking, and light bookkeeping.
- Maintain project trackers using Asana, Trello, Notion, or Monday.com.
- Keep workflows organized and up to date.
Required Experience & Skills
- 1–2 years of experience as a Virtual Assistant, Administrative Assistant, or Operations Support professional.
- Proficiency with Google Workspace and Microsoft Office.
- Strong organizational and time management skills.
- Ability to work independently in a remote environment.
- Reliable internet connection and professional home office